Frodsham Town Council – Annual Meeting


Event Details


Agenda – AGM 1

1 AGM Agenda 22.05Draft minutes will be added as soon as possible after the meeting

No Item
1 Election of Chairman
1.1 To elect the Chairman to serve until the Annual Meeting of the Council in May 2018
1.2 To receive the Declaration of Acceptance of Office of the Chairman
2 Election of Vice Chairman
2.1 To elect the Vice Chairman to serve until the Annual Meeting of the Council in May 2018
2.2 To receive the Declaration of Acceptance of Office of the Vice Chairman
3 Investiture of the Mayor of Frodsham
3.1 To confirm the appointment and invest the Mayor of Frodsham to serve until the Annual Meeting of the Council in May 2018
3.2 To receive the Declaration of Acceptance of Office of the Mayor of Frodsham
4 Investiture of the Deputy Mayor of Frodsham
4.1 To confirm the appointment and invest the Deputy Mayor of Frodsham to serve until the Annual Meeting of the Council in May 2018
4.2 To receive the Declaration of Acceptance of Office of the Deputy Mayor of Frodsham
5 Apologies for Absence

To note & accept any apologies

6 Minutes of Meeting 17 on 24 April 2017 & Committees

To be dealt with at meeting 2, to be held immediately after this meeting.

7 Declarations of Interest

To note any declarations of interest.

8 Committee & Sub-committee Terms of Reference

To agree the Terms of Reference for:

8.1 Policy & Process

8.1 P&P ToR 2017-1

8.2 Community

8.2 TOR Community 2017-18

8.3 Cemetery

8.3 Cemetery Committee – ToR 17-18

8.4 Environment

8.4 Environment_ToR 2017-18

8.5 Planning

8.5 Planning 17-18 TOR

8.6 Finance Scrutiny Sub-committee

8.6 Finance Scrutiny Sub-Committee – Terms of Reference

9 Appointment of Committees, Sub-Committees & Working Groups

To agree Councillor membership of each of the Committees as detailed in Committee Membership chart to serve until the Annual Meeting of the Council in May 2018.

The Chairman & Vice-Chairman will be ‘ex-officio members’ of each Committee.

10 Standing Orders, Executive Powers & Financial Regulations
10.1 To note the Standing Orders were reviewed and adopted on 27 February 2017.
10.2 To note that the Methodology for the Effective Execution of Executive Powers for Budget Holding Committees will be reviewed at the next Finance Scrutiny Sub-committee on 30 May 2017.
10.3 To note that the Financial Regulations will be reviewed at the next Finance Scrutiny Sub-committee on 30 May 2017.
11 Appointment of Representatives & Delegates to External Organisations

To appoint members of the Council to each of the organisations listed on the External Organisations Chart to serve until the Annual Meeting of the Council in May 2018

12 Appointment of Internal Auditor

To agree to appoint JDH Business Services Ltd to carry out the internal audit during 2017-18.

13 Bank Account Signatories

To confirm the existing signatories for Co-operative and Bank of Scotland accounts will continue for 2017-18.

14 Review of Fees & Charges
14.1 To agree the following charges for 2017-18 should be reviewed at the Finance Scrutiny Sub-committee on 30 May 2017:

Allotments Cemetery Fees Room Rental (Castle Park)

Playing fields/Land Rental Photocopying

14.2 To agree that the Publication Scheme should be reviewed at the Finance Scrutiny Sub-committee on 30 May 2017.
15 Insurance Cover in respect of all insured risks

To note that Insurance Cover for a further 2 years with our current Insurance Company is in place @ £2,018.59 +VAT in 2017-18.

16 Assets

To note the Management of Assets Policy and Asset Register were reviewed and adopted on 24 April 2017.

17 Complaints Procedure

To note the Complaints Procedure was reviewed and adopted on 26 September 2016.

18 Freedom of Information & Data Protection

To agree that handling requests made under the Freedom of Information Act 2000 and the Data Protection Act 1998 should be reviewed at the Policy & Process Committee on 12 June 2017.

19 Press/Media

To agree that the Dealing with the Press/Media Policy should be reviewed at the Policy & Process Committee on 12 June 2017.

20 Council/Staff Subscriptions to other Bodies

To note the list of council/staff subscription for 2017-18 were agreed at P&P on 15 March and noted at council on 27 March 2017.

21 Diary of Meetings: 2017-18

To agree diary of meetings for a year. Proposed dates based on 4 th Monday (except where indicated) in each month:

2018

8 January (Budget Meeting)

22 January

26 March

21 May – Annual Meeting + FTC Meeting 2

2017

22 May (Annual Meeting)

22 May (Meeting 2)

24 July

25 September

27 November

NB: Council decided on 24 April 2017 to reduce the number of council meetings by meeting once every 2 months but with the option to call additional meetings if needed.