Frodsham Town Council – Annual Meeting


Event Details


Agenda – Annual Meeting – Meeting 1 (2017/18)

AGM Agenda 22.05.17 (1)

AGM Minutes 22.05.17 (1)

NoItem
1Election of Chairman
1.1To elect the Chairman to serve until the Annual Meeting of the Council in May 2018
1.2To receive the Declaration of Acceptance of Office of the Chairman
2Election of Vice Chairman
2.1To elect the Vice Chairman to serve until the Annual Meeting of the Council in May 2018
2.2To receive the Declaration of Acceptance of Office of the Vice Chairman
3Investiture of the Mayor of Frodsham
3.1To confirm the appointment and invest the Mayor of Frodsham to serve until the Annual Meeting of the Council in May 2018
3.2To receive the Declaration of Acceptance of Office of the Mayor of Frodsham
4Investiture of the Deputy Mayor of Frodsham
4.1To confirm the appointment and invest the Deputy Mayor of Frodsham to serve until the Annual Meeting of the Council in May 2018
4.2To receive the Declaration of Acceptance of Office of the Deputy Mayor of Frodsham
5Apologies for Absence

To note & accept any apologies

6Minutes of Meeting 17 on 24 April 2017 & Committees

To be dealt with at meeting 2, to be held immediately after this meeting.

7Declarations of Interest

To note any declarations of interest.

8Committee & Sub-committee Terms of Reference

To agree the Terms of Reference for:

8.1Policy & Process

8.1 P&P ToR 2017-1

8.2Community

8.2 TOR Community 2017-18

8.3Cemetery

8.3 Cemetery Committee – ToR 17-18

8.4Environment

8.4 Environment_ToR 2017-18

8.5Planning

8.5 Planning 17-18 TOR

8.6Finance Scrutiny Sub-committee

8.6 Finance Scrutiny Sub-Committee – Terms of Reference

9Appointment of Committees, Sub-Committees & Working Groups

To agree Councillor membership of each of the Committees as detailed in Committee Membership chart to serve until the Annual Meeting of the Council in May 2018.

The Chairman & Vice-Chairman will be ‘ex-officio members’ of each Committee.

10Standing Orders, Executive Powers & Financial Regulations
10.1To note the Standing Orders were reviewed and adopted on 27 February 2017.
10.2To note that the Methodology for the Effective Execution of Executive Powers for Budget Holding Committees will be reviewed at the next Finance Scrutiny Sub-committee on 30 May 2017.
10.3To note that the Financial Regulations will be reviewed at the next Finance Scrutiny Sub-committee on 30 May 2017.
11Appointment of Representatives & Delegates to External Organisations

To appoint members of the Council to each of the organisations listed on the External Organisations Chart to serve until the Annual Meeting of the Council in May 2018

12Appointment of Internal Auditor

To agree to appoint JDH Business Services Ltd to carry out the internal audit during 2017-18.

13Bank Account Signatories

To confirm the existing signatories for Co-operative and Bank of Scotland accounts will continue for 2017-18.

14Review of Fees & Charges
14.1To agree the following charges for 2017-18 should be reviewed at the Finance Scrutiny Sub-committee on 30 May 2017:

Allotments Cemetery Fees Room Rental (Castle Park)

Playing fields/Land Rental Photocopying

14.2To agree that the Publication Scheme should be reviewed at the Finance Scrutiny Sub-committee on 30 May 2017.
15Insurance Cover in respect of all insured risks

To note that Insurance Cover for a further 2 years with our current Insurance Company is in place @ £2,018.59 +VAT in 2017-18.

16Assets

To note the Management of Assets Policy and Asset Register were reviewed and adopted on 24 April 2017.

17Complaints Procedure

To note the Complaints Procedure was reviewed and adopted on 26 September 2016.

18Freedom of Information & Data Protection

To agree that handling requests made under the Freedom of Information Act 2000 and the Data Protection Act 1998 should be reviewed at the Policy & Process Committee on 12 June 2017.

19Press/Media

To agree that the Dealing with the Press/Media Policy should be reviewed at the Policy & Process Committee on 12 June 2017.

20Council/Staff Subscriptions to other Bodies

To note the list of council/staff subscription for 2017-18 were agreed at P&P on 15 March and noted at council on 27 March 2017.

21Diary of Meetings: 2017-18

To agree diary of meetings for a year. Proposed dates based on 4 th Monday (except where indicated) in each month:

2017

22 May (Annual Meeting)

22 May (Meeting 2)

24 July

25 September

27 November

2018

8 January (Budget Meeting)

22 January

26 March

21 May – Annual Meeting + FTC Meeting 2

 

NB: Council decided on 24 April 2017 to reduce the number of council meetings by meeting once every 2 months but with the option to call additional meetings if needed.