Agenda – Annual Meeting – Meeting 1 (2017/18)
|1||Election of Chairman|
|1.1||To elect the Chairman to serve until the Annual Meeting of the Council in May 2018|
|1.2||To receive the Declaration of Acceptance of Office of the Chairman|
|2||Election of Vice Chairman|
|2.1||To elect the Vice Chairman to serve until the Annual Meeting of the Council in May 2018|
|2.2||To receive the Declaration of Acceptance of Office of the Vice Chairman|
|3||Investiture of the Mayor of Frodsham|
|3.1||To confirm the appointment and invest the Mayor of Frodsham to serve until the Annual Meeting of the Council in May 2018|
|3.2||To receive the Declaration of Acceptance of Office of the Mayor of Frodsham|
|4||Investiture of the Deputy Mayor of Frodsham|
|4.1||To confirm the appointment and invest the Deputy Mayor of Frodsham to serve until the Annual Meeting of the Council in May 2018|
|4.2||To receive the Declaration of Acceptance of Office of the Deputy Mayor of Frodsham|
|5||Apologies for Absence|
To note & accept any apologies
|6||Minutes of Meeting 17 on 24 April 2017 & Committees|
To be dealt with at meeting 2, to be held immediately after this meeting.
|7||Declarations of Interest|
To note any declarations of interest.
|8||Committee & Sub-committee Terms of Reference|
To agree the Terms of Reference for:
|8.1||Policy & Process|
|8.6||Finance Scrutiny Sub-committee|
|9||Appointment of Committees, Sub-Committees & Working Groups|
To agree Councillor membership of each of the Committees as detailed in Committee Membership chart to serve until the Annual Meeting of the Council in May 2018.
The Chairman & Vice-Chairman will be ‘ex-officio members’ of each Committee.
|10||Standing Orders, Executive Powers & Financial Regulations|
|10.1||To note the Standing Orders were reviewed and adopted on 27 February 2017.|
|10.2||To note that the Methodology for the Effective Execution of Executive Powers for Budget Holding Committees will be reviewed at the next Finance Scrutiny Sub-committee on 30 May 2017.|
|10.3||To note that the Financial Regulations will be reviewed at the next Finance Scrutiny Sub-committee on 30 May 2017.|
|11||Appointment of Representatives & Delegates to External Organisations|
To appoint members of the Council to each of the organisations listed on the External Organisations Chart to serve until the Annual Meeting of the Council in May 2018
|12||Appointment of Internal Auditor|
To agree to appoint JDH Business Services Ltd to carry out the internal audit during 2017-18.
|13||Bank Account Signatories|
To confirm the existing signatories for Co-operative and Bank of Scotland accounts will continue for 2017-18.
|14||Review of Fees & Charges|
|14.1||To agree the following charges for 2017-18 should be reviewed at the Finance Scrutiny Sub-committee on 30 May 2017:|
Allotments Cemetery Fees Room Rental (Castle Park)
Playing fields/Land Rental Photocopying
|14.2||To agree that the Publication Scheme should be reviewed at the Finance Scrutiny Sub-committee on 30 May 2017.|
|15||Insurance Cover in respect of all insured risks|
To note that Insurance Cover for a further 2 years with our current Insurance Company is in place @ £2,018.59 +VAT in 2017-18.
To note the Management of Assets Policy and Asset Register were reviewed and adopted on 24 April 2017.
To note the Complaints Procedure was reviewed and adopted on 26 September 2016.
|18||Freedom of Information & Data Protection|
To agree that handling requests made under the Freedom of Information Act 2000 and the Data Protection Act 1998 should be reviewed at the Policy & Process Committee on 12 June 2017.
To agree that the Dealing with the Press/Media Policy should be reviewed at the Policy & Process Committee on 12 June 2017.
|20||Council/Staff Subscriptions to other Bodies|
To note the list of council/staff subscription for 2017-18 were agreed at P&P on 15 March and noted at council on 27 March 2017.
|21||Diary of Meetings: 2017-18|
To agree diary of meetings for a year. Proposed dates based on 4 th Monday (except where indicated) in each month:
22 May (Annual Meeting)
22 May (Meeting 2)
8 January (Budget Meeting)
21 May – Annual Meeting + FTC Meeting 2
NB: Council decided on 24 April 2017 to reduce the number of council meetings by meeting once every 2 months but with the option to call additional meetings if needed.