Policy & Process Committee

Event Details

Meeting 1 (2017/18)

Policy & Process Committee Agenda 12.06. 17 (1)

Policy & Process Committee Minutes 12.06.17 (1)

1Appointment of Chair
2Appointment of Deputy Chair
3Apologies for Absence – To note
4Declarations of Interest – To note
5Agree TOR for the year

To note the Terms of Reference agreed at the Annual Meeting.

5. P&P ToR 2017-18

6Minutes of Meeting 13 – 8 May

To agree as true and accurate record.

6. PP Minutes 08 05 17 (13)

7Requests from the public to speak
8Finance Scrutiny Sub-committee

To note the minutes of the meeting held on 6 June, the decisions taken and consider the following recommendations:

8. Finance Scrutiny Minutes 06 06 17 (1)

R1.  To reduce the quorum for meetings of Finance Scrutiny Sub-committee to 3 in the Terms of Reference.

8. R1 Finance Scrutiny Sub-Committee – Terms of Reference

R2. To increase the limit in 2.1.iii to £250 in the Methodology for the Effective Execution of Executive Powers for Budget Holding Committees.

8. R2 Exec_Powers

R3. To recommend the amended Financial Regulations for approval.

8. R3 Fin Regs

R4. To recommend the amended Publications Scheme for approval.

8. R4 Publication_Scheme

9Frodsham Youth Association

To receive FYA’s six-month report and accounts and agree any actions.

9. 2016-17 Simplified Accounts (not examined)

10Committee & Working Groups
10.1To review current membership of committees & working groups and to discuss alternative selection processes.
10.2To agree to set up a small working group, consisting of the Chairs of all committees, to discuss and make recommendations on the distribution of work between committees.
10.3To discuss WW1 Commemorative Group remit, membership and make recommendations to council on the way forward.
11Freedom of Information and Data Protection

To review the process for handling requests made under the Freedom of Information and Data Protection Acts and recommend any changes to council.

12Press/Media Policy

To review the policy and recommend any changes to council.

12. Media Policy

13Office Move
13.1To note the office move is taking place on 21 June and the office will be closed.
13.2To note the arrangement to cover the reception desk for an interim period.
13.3To note the purchase of the following items needed to facilitate the move:

Additional shelving for the storage unit @ £185+VAT

Small fridge @ £66+VAT.

14Ship Street
14.1To discuss process for the sale of land.
14.2To note the railing around the area have been damaged and to agree any actions.
15Equality Training

To agree to hold a training session for council.

16Internal Auditor

To agree the tendering process for the appointment of the Internal Auditor for 3 years starting with financial year 2017-18.

16. Frodsham1617_final_IAreport

17.1To note the Communications reports for May and June.

17. Comms report to P&P May 17

17. Comms report to P&P June 17

17.2To discuss and agree including the PCSO Surgeries on the Meetings calendar.
18Mayor/Chair’s Allowance

To discuss and agree how to operate this allowance.

19Clerk’s Urgent Items

To consider any urgent items received since the agenda was published and agree any actions.

20Date of next meeting                    10 July

Members of Committee: Cllrs D Critchley, J Critchley, R Holt, A Oulton, F Pennington and M Poulton