Agenda – Meeting 3 (2024/25)
Amenities Committee Meeting Pack 13-08-2024
Amenities Committee Minutes 13-08-2024
1. Apologies and reasons for absence
To receive apologies and note reasons for absence from members.
2. Declarations of interest
To note any declarations of interest on items which are on the agenda.
3. Public participation
Members of the public are invited to speak on items which are on the agenda in accordance with FTC policy on public speaking at meetings.
4. Approval of minutes
To approve and sign the minutes of the Amenities Committee held on 8th July 2024.
5. Finance report
- To note the budget report provided by the clerk and included in the meeting pack.
- To note that the overspend on RoSPA inspections of £417 (cost code 4802) is due to the requirement of an urgent RoSPA inspection on Green Gates Park.
- To note that the overspend of £228 on additional grounds maintenance (cost code 4813) is due to the installation of an additional 2 bins, restoration of the bench on the memorial path car park and removal of the rotunda.
- To note that the final payment for completion of the memorial path was an unbudgeted £823 (cost code 4991) which included signage and professional fees budgeted in the previous financial year.
- To consider decreasing the budget for Active Travel (cost code 4816) by £2,000 to £8,000 to increase the budget for additional grounds maintenance (cost code 4813) to an annual total of £4,000 which would allow for unforeseen circumstances to be provided for.
6. S106 funding
To note the report from the Clerk included in the meeting pack.
7. Town Clock
To receive an update from the Clerk.
8. Green Gates Community Park
- To note the update from Stephenson-Halliday provided in the meeting pack.
- To receive a report from Cllr Wade following a meeting with Stephenson-Halliday on 13th August 2024.
- To note the report on solar CCTV, provided by the Clerk and included in the meeting pack
- To consider the quotations received for solar CCTV as follows:
| Quote | Amount | Additional costs | Annual maintenance costs | Total on-going annual cost |
| 1 | £13,820 + VAT | Unlimited data sim card x 4 (supplied) monthly cost £27/card | £600 | £1,896 |
| 2 | £11,465.69 + VAT | Unlimited data sim card x 4 (FTC supply) monthly cost £20/card = £960/yr | £400 | £1,360 |
| 3 | Quote not yet received (as at 6/08/2024) | |||
- To agree any further actions to be taken
9. Christmas lights (trees)
- To note the quotation from existing supplier in the sum of £36,433.63 plus VAT for replacement seasonal tree lighting as follows:
- Attend to isolate and remove defective decorative tree lighting to 7No Trees to High Street and Church Street.
- Supply and install, 7No sets of 400 decorative led tree lights mounted on rubber festoon cable c/w Led drivers, fixing brackets and interconnecting live ends.
- Test and leave in working order.
- No allowance within this quotation for road traffic management.
- Tree lighting on Main Street to be replaced during normal working hours.
- NB Quotation inclusive of out of hours labour for tree light (bulb) replacement on Church Street.
- NB Quotation inclusive of access equipment hire.
- NICEIC certificate to be issued upon completion.
- To note that the budget for Christmas lights is £2,000.
- To consider (i) replacing all 7 sets of lights or (ii) starting a rolling programme over the next few years.
- To consider any other action to be taken.
10. Waste Collection
- To note that Cheshire West & Chester Council has been asked to consider changes to the current (non domestic) waste collection arrangements in the town centre to include weekend working.
- To note the response from CWAC included in the meeting pack.
- To agree any further action to be taken.
11. Allotment review
- To note the report provided by the Clerk and included in the meeting pack.
- To agree any action to be taken.
12. Climate Action Frodsham
- To note the request from Chris Cleaver, treasurer of Climate Action Frodsham, to hold a seminar (promoted and funded by Frodsham Town Council) to provide residents with information on how they can reduce heat leakage from their homes. Information included in the meeting pack.
- To note that Frodsham Town Council has set a budget of £10,000 under the budget heading Climate Action (cost code 4817).
- To agree action to be taken.
13. Active travel working group (Cllrs A Holman (lead), Cllr Lowrie, Cllr L Sumner)
To receive a report from Cllr A Holman.
14. Christmas street lighting working group (Cllr Neild (lead), Cllr D Critchley, Cllr J Critchley, Cllr Lowrie and Cllr Sumner)
To receive a report from the working group.
15. Climate action working group (Cllr A Holman (lead), Cllr Lowrie, Cllr L Sumner)
To receive a report from the working group.
16. Remembrance garden working group (Cllr J Critchley (lead), Cllr M Neild and Cllr L Sumner)
To receive a report from the working group.