Agenda – Meeting 4 (2024/25)
Minutes and an audio recording will be made available as soon as possible after the meeting.
Amenities Committee Meeting Pack 2-09-2024
Amenities Committee Minutes 2-09-2024
Meeting 4
1. Apologies and reasons for absence
To receive apologies and note reasons for absence from members.
2. Declarations of interest
To note any declarations of interest on items which are on the agenda.
3. Public participation
Members of the public are invited to speak on items which are on the agenda in accordance with FTC policy on public speaking at meetings.
4. Approval of minutes
To approve and sign the minutes of the Amenities Committee held on 13th August 2024.
3. Amenities Committee Minutes 13-08-2024
5. Finance report
- To note that the overspend on RoSPA inspections of £417 (cost code 4802) is due to the requirement of an urgent RoSPA inspection on Green Gates Park following concerns raised by the grounds maintenance contractors in relation to safety of the raised bridges.
- To note that the overspend of £228 (against a budget of £2,000) on additional grounds maintenance (cost code 4813) is due unforeseen costs approved by committee as follows: installation of an additional 2 bins @ £1,453; restoration of the bench on the memorial path car park @ £200; removal of the rotunda @ £575.
- To consider decreasing the budget for Active Travel (cost code 4816) by £2,000 to £8,000 to increase the budget for additional grounds maintenance (cost code 4813) to an annual total of £4,000 which would allow for unforeseen circumstances to be provided for.
6. Grounds Maintenance Service Level Agreement
- To note that a meeting will take place on Thursday 11th September with Paul Davis (Public Realm and Contracts Manager, Northwich Town Council) and Chris Shaw (Chief Officer, Northwich Town Council) to review the current SLA. Cllr Hayes and the Town Clerk will attend.
- A report from the meeting will be provided (by the Town Clerk) at the full council meeting to be held on 23rd September 2024.
- Actions resulting from the meeting with Northwich Town Council will be considered by the Amenities Committee at the meeting to be held on 14th October 2024.
7. Town Clock
To note that refurbishments were completed, on target, between 20th and 21st August 2024 by The Cumbria Clock Company.
8. Green Gates Community Park
- To receive a report from the completion meeting held on 28th August 2024 with representatives from Stephenson-Halliday Ltd (project manager), Horticon Ltd (contractor), Cllr B Wade, Cllr R Lofts, Cllr Hayes and Jo O’Donoghue (included in the meeting pack).
- To note the options for replacement of the vandalised trellis (included in the meeting pack).
- To agree actions to be taken
9. Christmas lights (trees)
- To note the report, provided by KDE, on the failure of all 7 sets of tree lights and note that the installations on Church Street are for 4,000 lights per tree.
- To note the correspondence, received from a resident, regarding the wrapping of the tree lights on Church Street in 2022 and their subsequent failure.
- To consider action to be taken in response to the letter.
- To consider arrangements for festive tree lighting 2024.
10. Allotment review
- To note that the allotments are being inspected quarterly by the grounds maintenance contractors.
- To consider whether to instigate the annual inspection carried out by councillors.
- To agree a date for an annual inspection and attendance.
11. Active travel working group (Cllrs A Holman (lead), Cllr Lowrie, Cllr L Sumner)
To receive a report from Cllr A Holman.
12. Christmas street lighting working group (Cllr Neild [lead], Cllr D Critchley, Cllr J Critchley, Cllr Lowrie and Cllr Sumner)
To receive a report from the working group.
13. Climate action working group (Cllr A Holman [lead], Cllr P Lowrie, Cllr L Sumner)
- To note the report from the working group meeting held on 19th August 2024 provided by Cllr L Sumner (included in the meeting pack).
- To agree any recommended action.
14. Remembrance garden working group (Cllr J Critchley [lead], Cllr M Neild and Cllr L Sumner)
- To note the report from the working group meeting held on 19th August 2024 provided by Cllr J Critchley (included in the meeting pack).
- To agree any recommended action.
15. Date of next meeting – 14th October 2024
16. Exclusion of press and public
To resolve that, in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential/sensitive nature of the following business to be transacted [i]
17. Tarvin Road Cemetery
- To consider matters relating to burial plots.
- To consider matters relating to cremated remains plots.
18. Close of meeting
[i] https://www.legislation.gov.uk/ukpga/Eliz2/8-9/67/section/1