Annual Meeting Minutes 22-05-2023
1. Election of Chair
- To elect the Chair to serve until the Annual Meeting of the Council in May 2024
- To receive the Declaration of Acceptance of Office from the elected Chair
2. Election of Vice Chair
- To elect the Vice Chair to serve until the Annual Meeting of the Council in May 2024
- To receive the Declaration of Acceptance of Office from the elected Vice Chair
3. Councillor acceptance of office following the 2023 elections
- To receive acceptance of office forms from: Cllr Hayes, Cllr Sumner, Cllr Eakin, Cllr Wade, Cllr Lowrie, Cllr Pennington, Cllr J Critchley, Cllr D Critchley, Cllr Nield, Cllr Wood & Cllr Moorcroft.
- To consider receipt of acceptance of office forms at a date to be approved by Frodsham Town Council.
4. Apologies for Absence
To approve apologies for absence
5. Chair Report 2022-2023
To receive the report from Cllr Hayes together with reflections for the future.
6. Power of Competence ((General Power of Competence (Prescribed Conditions)) Order 2012
To resolve that Frodsham Town Council meets the criteria: the number of councillors elected at the last ordinary election equals two thirds of its total number of councillors (16); the clerk holds the sector-specific qualifications; the clerk has completed the relevant training designed as part of the National Training Strategy for local councils.
6. The General Power of Competence
7. Co-option
- To note that are vacancies in Lakes Ward, Castle Park Ward and Overton & Five Crosses Ward
- To note that there is an application for co-option to Lakes Ward
- To note that there is an application for co-option to Castle Park Ward
- To consider and approve co-option to Lakes Ward
- To consider and approve co-option to Castle Park Ward
8. Declarations of interest
To note that councillor declarations of interest must be received within 28 days of election to office.
9. Schedule of Meetings
To approve the schedule of meetings circulated by the Clerk.
9. Schedule of meetings 2023-2024
10.Appointment to Committees
- To appoint members to the Amenities Committee
- To appoint members to the Events Committee
- To appoint members to the Planning Committee
- To appoint members to the Finance & General Purposes Committee
- To appoint members to the Staffing Committee
11.Appointment of Representatives & Delegates to External Organisations
- Red Lion Bowling Club
- Protos (Ince Marshes Air Quality Forum)
- Castle Park Trust
- Liverpool Airport Consultative Committee
- Cheshire Association of Local Councils
- North Cheshire Rail Users Group
- Wind Farm Community Liaison Committee
- Frodsham Youth Association
- Weaver Navigation Society
- Weaver & Sandstone Cycle Forum
- PCC Parish & Town Council Meetings
- Brio Future Offer
12.Financial report 2022-2023
To receive the report from Jo O’Donoghue (Town Clerk & Responsible Finance Officer)
12. Statement of Accounts 2022-2023
13.Year end internal audit 2022-2023
- To note the year end internal audit report completed on 15th May 2023 by JDH Business Services
- To note any issues in the internal audit report
- To note that JDH Business Services has signed the annual internal audit report
- To agree actions to be taken following the internal audit report
13. Year end internal audit report
14.Annual return 2023 (AGAR)
- To approve and sign Section 1 Annual Governance Statement 2022/2023
- To approve and sign Section 2 Accounting Statement 2022/2023 which has been signed by the Clerk prior to the meeting
14a. AGAR S2 Annual Governance Statement
14b. AGAR S2 Accounting Statements 2022-23