Agenda – Meeting 4 (2017/19)
Frodsham Town Council Agenda 24.07.17 (4)
Frodsham Town Council Minutes 24.07.17 (4)
| No | Item |
| 45 | Apologies |
| 46 | Declarations of Interest |
| 47 | Minutes of the Meeting No1 – 22 May 2017
To approve and sign as a true record. |
| 48 | Minutes of the Meeting No2 – 22 May 2017
To approve and sign as a true record. |
| 49 | Minutes of the Extraordinary Meeting No3 – 20 June 2017
To approve and sign as a true record. |
| 50 | PCSO Arrangements
To discuss current PCSO arrangements with Superintendent Peter Crowcroft. |
| 51 | CWAC
To discuss current issues with CWAC Cllr Shore, Portfolio Holder for Environment. |
| 52 | Right for the public to speak |
| 52.1 | PCSO |
| 52.2 | Alan McGann – Car Parking |
| 52.3 | Mrs F Sutton – Frodsham Youth Association |
| 52.4 | Other |
| 53 | Finance Management: 01.05.17 – 30.06.17 – To note the finance report. |
| 53.1 | Paid Expenditure
To note the total expenditure in May & June 2017 was £42,653.73 (£24,628.04 & £18,025.69). |
| 53.2 | Received Income
To note the total receipts in May & June 2017 was £8,710.06 (£3,562 & £5,148.06). |
| 53.3 | Bank Reconciliation
To note that, after all considerations total cash balances at the end of June 2017 were £405,199.46. |
| 54 | Committee Minutes |
| 54.1a | Environment Committee – 6.06.17
To note the minutes of the meeting and the decisions taken. |
| 54.1b | Environment Committee – 4.07.17
To note the minutes of the meeting and the decisions taken. |
| 54.2a | P&P Committee – 12.06.17
To note the minutes of the meeting, the decisions taken and the following recommendations: 54.2a. P&P Minutes 12 06 17 (1) R1. To reduce the quorum for meetings of Finance Scrutiny Sub-committee to 3 in the Terms of Reference – proposed & seconded by Cllrs M Poulton and F Pennington. 54.2a. R1 Finance Scrutiny Sub-Committee – Terms of Reference R2. To increase the limit in 2.1.iii to £250 in the Methodology for the Effective Execution of Executive Powers for Budget Holding Committees – proposed & seconded by Cllrs F Pennington and M Poulton. R3. To recommend the amended Financial Regulations for approval – proposed & seconded by Cllrs F Pennington and D Critchley. R4. To recommend the amended Publications Scheme for approval – proposed & seconded by Cllrs F Pennington and D Critchley. R5. To recommend the grant to Frodsham Youth Association for 2017-18 should be £8,000 with a planned reduction to £6,000 in 2018-19 – proposed & seconded by Cllrs M Poulton & D Critchley. R6. To transfer the WW1 Commemorative Working Group to the Arts Centre Trust together with the budget allocation of £2,400 and the Mayor’s Fund donation of £500 for St Laurence War Memorial Restoration – proposed & seconded by Cllrs F Pennington and A Oulton. R7. To approve the current process for handling requests made under the Freedom of Information and Data Protection Acts. R8. To approve the Press/Media Policy unamended. R9. To increase the Chair/Mayor’s Allowance to £1,000, the additional £350 to come out of the soft reserves contingency budget – proposed & seconded by Cllrs F Pennington and M Poulton. |
| 54.2b | P&P Committee – 10.07.17
To note the minutes of the meeting, the decisions taken and the following recommendations: 54.2b. P&P Minutes 10 07 17 (2) R1. – Council should resolve that it now meets the criteria for eligibility for the General Power of Competence. Proposed & seconded by Cllrs M Poulton and J Critchley. R2. – To adopt the Action Plan for 2017-18. |
| 54.3a | Community Committee – 20.06.17
To note the minutes of the meeting, the decisions taken and agree the following recommendation: 54.3a. Community Minutes 20.06.17 (2) R1. To approve the revised Events Protocol. |
| 54.3b | Community Committee – 18.07.17
54.3b. Community Minutes 18.07.17 (1) To note the minutes of the meeting, the decisions taken & agree the following recommendations: R1. It is formally proposed that council reconsiders holding the Remembrance Service at the War Memorial – proposed & seconded by Cllrs M Poulton and A Oulton. |
| 54.4a | Planning Committee – 26.06.17
To note the minutes of the meeting and the decisions taken. |
| 54.4b | Planning Committee – 17.07.17
To note the minutes of the meeting and the decisions taken. |
| 54.5 | Cemetery Committee 20.07.17
To note the minutes of the meeting, the decisions taken and any recommendations |
| 55 | Working Group Records |
| 55.1 | WW1 Commemorative Working Group
To note minutes of the Working Group meetings held on 17.05.17, 14.06.17 & 12.07.17. |
| 55.2 | Neighbourhood Plan Steering Group
To note minutes of the Steering Group meetings held on 18.05.17, 1.06.17, 29.06.17 & 13.07.17. 55.2. NP Steering Group Meeting 18.05.17 (27) 55.2. NP Steering Group Meeting 1.06.17 (1) |
| 55.3 | Christmas Festival Working group
To note the next meeting is on Wednesday 26 July, 2pm at the Arts Centre. |
| 56 | Office Accommodation – To receive an update and agree any actions. |
| 57 | Internal Audit Report 2016-17
To note the Internal Audit Report and the four minor issues raised. |
| 58 | Annual Town Meeting – Item deferred as subject to current Code of Conduct proceedings |
| 58.1 | To review the arrangements for 2017. |
| 58.2 | To discuss and agree arrangements for 2018. |
| 59 | Play Area Plans |
| 59.1 | Park Lane – To receive a project plan. To discuss and agree any actions. |
| 59.2 | Townfield Lane – To receive an update on the Townfield Lane Play Area. To agree to take forward the proposals, contacting equipment companies and seek quotes. |
| 60 | CWAC Cllrs’ Report – To note. |
| 61 | Chair’s Report – To note |
| 62 | Mayor’s Report – To note. |
| 63 | Clerk’s Report – To note any information items. |
| 64 | Date of next meeting – Monday 25 September 2017 |
| PART B | |
| 65 | Townfield Lane
If required to discuss confidential matters. |
| 66 | Ship Street
If required to discuss confidential matters. |
| 67 | WW1 Commemorative Working Group
If required to discuss confidential matters. |