Agenda – Meeting 5 (2017/18)
The meeting will be preceded at 6.45pm by the Junior Mayor Investiture – a short session to introduce the new Junior Mayors and to thank the retiring ones.
Frodsham Town Council Agenda 25.09.17 (5)
Frodsham Town Council Minutes 25.09.17 (5)
[ftctable]
| No | Item |
| 86 | Apologies |
| 87 | Declarations of Interest |
| 88 | Minutes of the Meeting No 4 – 24 July 2017
To approve and sign as a true record. |
| 89 | Michael Evans, Chief Inspector Chester LPU
To discuss the consultation on Frodsham Police Station. |
| 90 | Police Station Consultation
To discuss plans to move the Police into the Fire Station and agree a response. |
| 91 | Right for the public to speak |
| 91.1 | PCSO |
| 91.2 | Mrs P Scott – Annual Town Meeting & Bus Shelters |
| 91.3 | Mr M Garvey – Unconventional Extraction of Oil and Gas Working Group |
| 91.4 | Mr D Whyte on Behalf of Frodsham and District Taxis Frodsham – Private Hire Parking Spaces |
| 92 | Finance Management: 01.07.17 – 31.08.17 – To note the finance report. |
| 92.1 | Paid Expenditure
To note the total expenditure in July & August 2017 was £27,022.99 (£13,080.31 & £13,942.68). |
| 92.2 | Received Income
To note the total receipts in July & August 2017 was £21,053.65 (£16,565.32 & £4,488.33). |
| 92.3 | Bank Reconciliation
To note that, after all considerations total cash balances at the end of August 2017 were £399,230.12. |
| 93 | Finance Management: 01.05.17 – 30.06.17
To note the Finance Report, presented at the last meeting, which has been amended to correct salary figure in the monthly sheet and now includes detailed expenditure figures for May. |
| 94 | Committee Minutes |
| 94.1a | Environment Committee – 1.08.17
To note the meeting was cancelled as it was inquorate. |
| 94.1b | Environment Committee – 5.09.17
Environment Minutes 05.09.17 (3) To note the minutes of the meeting, the decisions taken and the following recommendation: R1 That the Council votes without further delay on the proposal that “Frodsham Town Council objects to the carrying out of shale gas or coal methane testing or extraction in the greater Frodsham area until the Town Council is convinced of the safety of the process and that the risk of adverse environmental impacts has been fully addressed.” |
| 94.2a | P&P Committee – 14.08.17
To note the meeting was cancelled as there was insufficient business to transact. |
| 94.2b | P&P Committee – 11.09.17
To note the minutes of the meeting, the decisions taken and the following recommendations: R1 To commission the Valuation Office Agency to revalue FTC’s land at Ship Street at a cost of £1,500+VAT – proposed and seconded by Cllrs Poulton and Pennington. R2 To renew the 3-year Service Contract for the Town Clock at £621+VAT; the Church Street clock is not covered by the service contract and is difficult to access. Ad hoc arrangements will be made for repair should it fail – proposed and seconded by Cllrs J Critchley and F Pennington. R3 To set up an Events Committee with its own budget – proposed and seconded by Cllrs J Critchley and Poulton. R4 To increase the Administrative Officer’s working time by three hours a week for work on the Council website at an annual cost of £1799.73, subject to review after one year – proposed and seconded by Cllrs J Critchley and Poulton. R5 To purchase two replacement laptops @ £1,889.63+VAT. This price comprises £619.23+VAT each for the laptops, £16.68+VAT for a USB DVD drive, 4 years’ on-site warranty, delivery and half a day on-site technical support to set up the laptops and transfer software and data – proposed and seconded by Cllrs Poulton and Pennington. R6 Due to the age, condition and extremely low mileage of the existing 2-year-old leased Council van, to purchase it at the end of the lease period at a one-off cost of £8,675+VAT, subject to the TC investigating whether any discount is available on the quoted price – proposed and seconded by Cllrs Pennington and Poulton. R7 To approve and accept the Annual Return, including the External Auditor’s Certificate – proposed and seconded by Cllrs J Critchley and Poulton. 94.2b R7. Conclusion of Audit Notice 94.2b R7. External Audit Certificate R8 To enter into a 3-year contract for Internal Auditor services @ £488+VAT per annum – proposed and seconded by Cllrs Pennington and Poulton. R9 To request a grant from the Police & Crime Commissioner for £5,000 towards the cost of CCTV in the Town Centre – proposed and seconded by Cllrs J Critchley and Pennington. R10 To set up a working group with CWAC councillors, PCSO and other interested parties to design and cost the CCTV system – proposed and seconded by Cllrs Pennington and Poulton. |
| 94.3a | Community Committee – 15.08.17
To note the minutes of the meeting and the decisions taken. |
| 94.3b | Community Committee – 19.09.17
To note the minutes of the meeting, the decisions taken & agree any recommendations. |
| 94.4a | Planning Committee – 31.07.17
To note the minutes of the meeting and the decisions taken. |
| 94.4b | Planning Committee – 14.08.17
To note the minutes of the meeting and the decisions taken. |
| 94.4c | Planning Committee – 25.09.17
To note the minutes of the meeting and the decisions taken. |
| 94.5 | Cemetery Committee
To note the next meeting is planned for 6 October |
| 95 | Working Group Records |
| 95.1 | WW1 Commemorative Working Group
To note minutes of the Working Group meetings held on 16.08.17 & 30.08.17. |
| 95.2 | Neighbourhood Plan Steering Group
To note minutes of the Steering Group meetings held on 27.07.17, 10.08.17, 25.08.17, 4.09.17 & 18.09.17. 4. NP Steering Group Meeting 27.07.17 5. NP Steering Group Meeting 10.08.17 6. NP Steering Group Meeting 21.08.17 |
| 96 | Office Accommodation – To receive an update and agree any actions. |
| 97 | Annual Town Meeting |
| 97.1 | To review the arrangements for 2017. |
| 97.2 | To discuss and agree arrangements for 2018. |
| 98 | Royal British Legion
To consider a request for a public apology. |
| 99 | CWAC |
| 99.1 | CWAC Cllrs’ Report – to note. |
| 99.2 | CWAC Cllr Shore – To receive feedback from Cllr Shore’s visit to Salt Works. |
| 99.3 | Electoral Review Of Cheshire West And Chester: Draft Recommendations – To note the consultation period ends on 6 November and agree any actions. |
| 100 | Private Hire Parking Spaces
To discuss support for the proposal for parking spaces and agree actions. |
| 101 | CHALC Annual Meeting – 19 October 2017
To agree representatives to attend the Annual Meeting. |
| 102 | Bus Shelter Challenge
To discuss the idea of a competition and agree FTC’s involvement in the working group being set up by Mrs P Scott. |
| 103 | Chair’s Report – To note |
| 104 | Mayor’s Report – To note. |
| 105 | Clerk’s Report – To note any information items. |
| 106 | Date of next meeting – Monday 27 November 2017 |