Frodsham Town Council – Annual Meeting


Event Details


Minutes and an audio recording will be made available as soon as possible after the meeting.

Annual Town Council Meeting Pack 20-05-24

1.   Election of Chair

  1. To elect the Chair to serve until the Annual Meeting of the Council in May 2025
  2. To receive the Declaration of Acceptance of Office from the elected Chair

2.   Election of Vice Chair

  1. To elect the Vice Chair to serve until the Annual Meeting of the Council in May 2025
  2. To receive the Declaration of Acceptance of Office from the elected Vice Chair

3.   Apologies for Absence

To approve apologies for absence

4.   Chair Report 2023-2024

To receive the report from Cllr Hayes together with reflections for the future.

5.   Declarations of interest

To note that councillor declarations of interest must be received within 28 days of election to office.

6.   Requests from the public to speak

Members of the public are invited to speak on items which are on the agenda.

7.   Schedule of Meetings

To approve the schedule of meetings circulated by the Clerk.

8.   Appointment to Committees

  1. To appoint members to the Amenities Committee
  2. To appoint members to the Events Committee
  3. To appoint members to the Planning Committee
  4. To appoint members to the Finance & General Purposes Committee
  5. To appoint members to the Staffing Committee

9.   Appointment of Representatives & Delegates to External Organisations

  1. Red Lion Bowling Club
  2. Protos (Ince Marshes Air Quality Forum)
  3. Castle Park Trust
  4. Liverpool Airport Consultative Committee
  5. Cheshire Association of Local Councils
  6. North Cheshire Rail Users Group
  7. Wind Farm Community Liaison Committee
  8. Frodsham Youth Association
  9. Weaver Navigation Society
  10. Weaver & Sandstone Cycle Forum
  11. PCC Parish & Town Council Meetings
  12. Brio Future Offer

10.Financial report 2023-2024

To note that a report has been commissioned from DCK Accountants which is not yet available in its final format.  It will be available at the next Finance & General Purposes

11.Year end internal audit 2023-2024

  1. To note the year end internal audit report completed on 15th May 2024 by JDH Business Services
  2. To note any issues in the internal audit report
  3. To note that JDH Business Services has signed the annual internal audit report
  4. To agree actions to be taken following the internal audit report

12.Annual Governance and Accountability Return 2023-2024 (AGAR)

  1. To approve and sign Section 1 Annual Governance Statement 2023/2024
  2. To approve and sign Section 2 Accounting Statement 2023/2024 which has been signed by the Clerk prior to the meeting

13.Exercise of Public Rights

To agree the dates for the Exercise of Public Rights and publication of unaudited Annual Governance and Accountability Return.  Suggested dates 3rd June to 12th July 2024.

14.Meeting minutes

To approve the minutes from the meeting held 25th March 2024

15.Accounts

  1. To note that the precept of £350,091 was received on 18th April 2024
  2. To note that £300,000 was transferred from the Co-op Community account to the CCLA account on 24th April 2024
  3. To note that the balance on the Co-op Community account on 30th April 2024 was £51,575
  4. To note that the balance on the CCLA account on 30th April 2024 was £431,635.47
  5. To approve and sign Month 1 reports pack
  6. To approve a councillor to check May 2024 bank statements against May 2024 bank reconciliation reports on a date to be agreed in June 2024. (Frodsham Financial Standing Order2).

16.PCSO report

To note the report from PCSO N Flanagan who is unable to attend the meeting and has sent his apologies.

17.Close of meeting