Agenda – Meeting 5 (2018/19)
Policy & Process Committee Agenda 15 04 19 (5)
Policy & Process Committee Minutes 15 04 19 (5)
[ftctable]| No | Item |
| 80 | Apologies for Absence |
| 81 | Declaration of Interest |
| 82 | Minutes of Meeting – 25/03/19
To approve and sign the minutes as a true record. |
| 83 | Opportunity for the Public to Speak |
| 84 | Finance Management 1/03/19 – 31/03/19
To approve and sign the finance report. |
| 84.1 | Paid expenditure
To note the total expenditure in March 2019 was £9,712 |
| 84.2 | Received income
To note the total receipts in March 2019 was £3,845.61 |
| 84.3 | Bank reconciliation
To that that, after all considerations cash balances on 31st March 2019 were £311,678.96 |
| 85 | Terms of Reference
To review and agree the TOR for 2019-20 and recommend them to council. |
| 86 | End of Year Accounts
To discuss the draft payments and receipts end of year accounts and agree any actions. |
| 87 | Internal Audit |
| 87.1 | To receive an update on the interim internal audit. |
| 87.2 | To note the internal audit will take place on 29th May 2019 |
| 88 | Annual Return |
| 88.1 | To note that the paperwork for the annual return has been received and must be completed and returned by Monday 1st July 2019 |
| 88.2 | To note that the RFO has set the date for the 30-day period for the Public Exercise of Rights to start on Monday 17th June to Friday 26th July |
| 89 | Risk Assessment
To consider and approve updated risk assessment for 2018-19. |
| 90 | Grants 2019-20
To agree the grants paperwork and timetable. |
| 91 | Annual Report
To agree the style and contents of the Annual Report for 2019-20 |
| 92 | Website and Social Media stats
To receive a report and agree any actions. |
| 93 | Policies |
| 93.1 | To approve Occasional Working from Home Policy |
| 93.2 | To approve Co-option Policy |
| 94 | Timetable of meetings in 2019-20
To discuss and agree the dates of the meetings. |
| 95 | Standing Orders
To review and agree recommendation. |
| 96 | Insurance
To note the cost of Insurance for 2019-20 will be £2,321.74 including Insurance Premium Tax and long term agreement discount. |
| 97 | Assets Register 2018-2019
To review and approve. |
| 97 | Subscriptions
To discuss and agree the subscriptions to external bodies for 2019/20 to be recommended to Council on 20 May 2019. |
| 98 | Clerk’s Items
Any information items since the agenda was circulated, or items for the next agenda. |
| PART B | |
| 99 | To resolve to exclude members of the public from the following item due to the confidential nature of the discussion. |
| 100 | Staff Appraisal
To note conclusion of Administrative Officer’s staff appraisal and recommendations from the Town Clerk |
| 101 | Town Clerk Annual Leave
To note dates of annual leave |
| 102 | Close of meeting |