A civility & Respect Pledge Council

Events Committee

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Event Details

Agenda – Meeting 2 (2023/24)

Events Committee Meeting Pack 8-08-2023

2. Events Minutes 08-08-2023

  1. Apologies for absence

To receive apologies and reasons for absence from members.

  1. Declarations of interest

To receive declarations of interest from members of the committee on items on the agenda.

  1. Public participation

Members of the public are invited to address the meeting on agenda items.

  1. Minutes of meeting held 6th June 2023

  1. To agree and sign the minutes as a true and accurate record.
  2. To note outstanding actions from the meeting held 6th June 2023
  3. To agree action to be taken
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Item ref Topic Action
6/06/23/9 Benefits for the elderly Cllrs Lowrie and Moorcroft agreed to work together to provide a detailed and costed proposal for consideration at the next Events Committee due to be held on 8th August 2023.
6/06/23/10 Family events Cllr Moorcroft agreed to provide a detailed and costed proposal for events to be held on Townfield Lane, Churchfields and Green Gates play areas at the next Events Committee due to be held on 8th August 2023.
[/ftctable]

  1. Halloween event

  1. To note actions taken to date
  2. To note estimated expenditure against budget
  3. To agree actions to be taken

  1. Festival of Walks 2024

  1. To note the 2023-2024 budget
  2. To consider the terms of reference/constitution provided by the group to include:
  3. date of adoption and appointment of chair, secretary and treasurer
  4. full breakdown of all income and expenditure to be provided by 30th September 2024 at the end of the annual FoW (2024)
  5. To consider release of £500 to the group to cover immediate expenses
  6. To note that all requests for funding from the 2023-2024 budget must be accompanied by quotations and invoices
  7. To note that the organizing group will require their own public liability insurance for the 2024 event
  8. To note that the organizing group will have their own independent Festival of Walks website for the 2024 event

  1. Remembrance Sunday

  1. To note the event will take place on Saturday 11th November 2023
  2. To agree action to be taken

  1. Christmas Festival 2023

  1. To note the event will take place on the last Saturday in November 2023
  2. To note that Cllr Lofts is a member of the organizing group
  3. To agree action to be taken

  1. D-Day 2024 – 6th June 2024 –  80th Anniversary

To note the date

  1. Close of meeting