A civility & Respect Pledge Council

Events Committee

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Event Details

Agenda – Meeting 3 (2023/24)

Meeting pack 3-10-2023

3. Events Minutes 03-10-2023

  1. Apologies for absence

To receive apologies and reasons for absence from members.

  1. Declarations of interest

To receive declarations of interest from members of the committee on items on the agenda.

  1. Public participation

Members of the public are invited to address the meeting on agenda items in accordance with FTC policy on public speaking at meetings: https://frodsham.gov.uk/policies-procedures

  1. Minutes of meeting held 8th August 2023

  1. To agree and sign the minutes as a true and accurate record.
  2. To note outstanding actions from the meeting held 8th August 2023.
  3. To agree action to be taken.

[ftctable]

Item ref Topic Action
8/08/23/4 Benefits for the elderly Cllrs Lowrie and Moorcroft agreed to work together to provide a detailed and costed proposal for consideration at the next Events Committee due to be held on 3rd October 2023.
6/06/23/4 Family events Cllr Moorcroft agreed to provide a detailed and costed proposal for events to be held on Townfield Lane, Churchfields and Green Gates play areas at the next Events Committee due to be held on 3rd October 2023.

[/ftctable]

  1. Halloween event

  1. To note actions taken to date
  2. To note estimated expenditure is £2,300 against a budget of £2,000
  3. To agree actions to be taken

  1. Remembrance Sunday

  1. To note the event will take place on Friday 11th November 2023.
  2. To agree action to be taken.

  1. Christmas Festival 2023

  1. To note the event will take place on the last Saturday in November 2023.
  2. To receive a report from Cllr Lofts following Christmas Festival Meetings
  3. To note that the risk assessment for the event needs to be sent to FTC as soon as it is available for insurance purposes.
  4. To note that the costs for the road closure need to be sent to FTC as soon as the quote is available and that FTC has already agreed to meet this additional cost

  1. D-Day 2024 – 6th June 2024 –  80th Anniversary

To note the date and proposed budget of £3,000.

  1. Events Committee budget 2024-25

  1. To note that the projected total budget to 31st March 2024 is £7,507 against the budget of £11,292.
  2. To note the budget report provided by the Town Clerk.
  3. To consider and approve the proposed budget for 2024-25 of £9,600 to include £3,000 for D-Day celebrations.

  1. Date of next meeting

5th December 2023

  1. Close of meeting