Events Committee

Meeting Pack

4. Events Minutes 02-09-2025

Agenda – Meeting 4 (2025/26)

1. Apologies for absence

To receive apologies and reasons for absence from members.

2. Declarations of interest

To receive declarations of interest from members of the committee on items on the agenda.

3. Public participation

Members of the public are invited to address the meeting on agenda items in accordance with FTC policy on public speaking at meetings: https://frodsham.gov.uk/policies-procedures

4. Minutes from the meeting held on 5^th August 2025

To approve and sign the minutes as a true and accurate record.

5. Picnic in the Park

(a) To resolve that the Committee approve the following expenses: participant sweets for Girl Guiding games (£186.30), prizes for Girl Guiding games (£52.65), hand sanitiser (£21.00), dog water and treat bowl (£21.98), storage boxes (£12.00), and prizes for the Tail Mates Fun Dog Show (approx. £200.00, tbc).

(b) To receive an update on the Picnic in the Park event and to agree a date for an informal review meeting to discuss what went well, what could be improved, and ideas for the 2026 event.

Report from Cllr Wade

6. Volunteer Recruitment Event

(a) To note the report.

(b) To approve the organisation of the Volunteer Recruitment Event on 20th September 2025.

(c) To approve associated expenditure for venue hire, refreshments, marketing, and promotional materials (budget to be confirmed).

(d) To agree whether the event should be opened up to other volunteer organisations.

(e) To agree allocations of councillor/officer responsibilities.

7. Halloween Event

(a) To confirm the date of the event.

(b) To note what actions have been taken to date.

(c) To agree actions to be taken and allocate responsibilities.

8. Town lighting

To identify community events where the lights on Main Street and Church Street could be illuminated, extending their use beyond the Christmas season.

9. Budget

(a) To note the 2025-26 budget:

		2025-2026
4700	Town Meetings	£200.00
4710	Festival of Walks	£2,000.00
4720	Remembrance Day	£100.00
4722	Halloween	£2,000.00
4723	Christmas Lights (switch on)	£2,000.00
4731	Care in the Community	£400.00
4734	VE-Day 2025	£3,000.00
4737	Easter Trail	£2,500.00
4738	Food & Drink Festival (June)	£3,000.00
4739	Picnic in the Park (August)	£20,000.00
4741	Event for volunteers (Sept)	£5,000.00
	TOTAL EVENTS EXPENDITURE	£40,200.00

 

(b) To consider the budget for 2026-27.

10. Committee Clerk’s report

To receive any additional report from the Committee Clerk.

11. Date of next meeting

7^th October 2025

12. Close of meeting