Meeting Pack
Minutes 30/06/2025
Agenda – Meeting 1 (2025/26)
1. Appointment of Chair
To appoint a Chair to serve until the Annual Town Council Meeting in May 2026.
2. Appointment of Vice Chair
To appoint a Vice Chair to serve until the Annual Town Council Meeting in May 2026.
3. Apologies for absence
To receive apologies and reasons for absence.
4. Declarations of interest
To note any declarations of interest
5. Requests from the public to speak
Members of the public are invited to speak on items which are on the agenda.
6. Minutes of the meeting held on 28th October 2024
To accept and sign the minutes as a true and accurate record of the meeting.
7. Frodsham Town Council accounts
(a) To note that the income in May 2025 was £2,750.
(b) To note that the expenditure in May 2025 was £19,838.
(c) To note that the sum of all accounts as at 31st May 2025 was £573,893.
(d) To approve the monthly Finance Report
(e) To note that the bank reconciliation checks as at 31st May 2025 were checked to bank statements and cashbook by Cllr Wood on 9th June 2025.
(f) To appoint a councillor to carry out the bank reconciliation checks as at 30th June 2025.
8. Terms of reference
To note the terms of reference for the Committee.
9. Standing Orders
To note that the Clerk recommends no changes to the Standing Orders.
10.Finance Regulations
To accept the recommendation of the Town Clerk to amend the Finance Regulations in accordance with the model issued by NALC in March 2025, following the implementation of the Procurement Act 2023 and the Procurement Regulations 2024 (para. 5.4), and to recommend that Full Council formally approve the amended Finance Regulations at its meeting on 28th July 2025.
11.Complaints Policy 2025
(a) To approve the Complaints Policy which has been updated to include anonymous complaints.
(b) To consider revision at the first F&GP Meeting to be held in June 2027.
12.Data Protection Act
(a) To approve the Privacy Policy – Recording Meetings 2025-2027
Privacy Notice – recording meetings 2025-2027
(b) To approve the Recording Meetings Policy 2025-2027
Recording Meetings Policy 2025-2027
13.Grants Scheme 2025
(a) To approve the 2025 Grants Scheme documentation and note that FTC has agreed a total sum of £7,500 for the 2025 Grants Scheme.
Grant Application Scheme 2025-26
(b) To approve the date for commencement of the Scheme as 1st September 2025 with the last date for submissions as 24th October 2025.
(c) To agree to appoint a Grants Working Group at the Finance & General Purposes Committee Meeting to be held on 27th October 2025 which may include Councillors who are not members of the F&GP Committee.
(d) To note that an application for grant funding has been received from Cheshire Libraries in the sum of £250 to support the Summer Reading Challenge held annually in Frodsham Library.
(e) To note that an application for grant funding has been received from Helsby High School in the sum of £3,231 to improve the facilities within the performing arts department at Helsby High School.
14.Frodsham Town Council Office
(a) To note that Frodsham Town Council holds a licence for Office 1 in Castle Park House, which may be terminated by either party by giving not less than one month’s written notice, specifying a termination date. This licence does not confer any further security of tenure.
(b) To note that Cllr Garvey, as Chair of the Trustees of Castle Park Trust, has confirmed that with respect to the Council’s occupancy, there are no current plans, proposals, or discussions regarding any changes, other than ongoing matters concerning terms and conditions, which remain between the Council and Cheshire West and Chester (CWaC) Property Services.
(c) To consider whether the Council should explore alternative options for FTC office accommodation.
15.Frodsham Youth Association/Frodsham Community Association Lease
(a) To note the report provided by the Town Clerk.
(b) To note that note that at the Full Council meeting held on 19th May 2025, the Finance & General Purposes Committee was granted delegated authority to respond in full to FTC’s solicitor and to report its decision at the next Full Council meeting.
(c) To resolve the following:
i) Lease Term
- Confirm final decision on the proposed lease term.
- Note: FYA has requested a 99-year term.
ii) Car Park Usage
- Determine extent of car park access for tenants.
- Discuss whether access will be on a first-come-first-served basis.
iii) Car Park and External Area Maintenance
- Decide whether FTC will maintain the car park and other external areas.
- Consider cost recovery arrangements from tenants.
iv) Insurance Arrangements
- FTC insures and recovers premium from tenants
- One tenant insures and recovers proportion from the other.
v) Alterations Clause (Section 11)
- Proposal: Permit both structural and non-structural alterations with landlord’s prior consent, not to be unreasonably withheld or delayed.
16.Exclusion of Press and Public
To resolve that in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted [i].
17.Staffing Report
(a) To receive a confidential staffing report from the Town Clerk.
(b) To agree actions to be taken.
18.Close of meeting
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[i] https://www.legislation.gov.uk/ukpga/Eliz2/8-9/67/section/1