A civility & Respect Pledge Council

Finance & General Purposes Committee

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Event Details

Agenda – Meeting 5 (2023/24)

F&GP Meeting Pack 26-02-2024

5. F&GP Minutes 26-02-2024

1.   Apologies for absence

To receive apologies and reasons for absence.

2.   Declarations of interest

To note any declarations of interest

3.   Requests from the public to speak

Members of the public are invited to speak on items which are on the agenda.

4.   Minutes of the meeting held on 18th December 2023

To accept and sign the minutes as a true and accurate record of the meeting.

5.   Frodsham Town Council accounts

  1. To note that the income in January 2024 was £27,708.38 and this included £25,623.73 from closure of the Co-operative savings account.
  2. To note that the expenditure in January 2024 was £49,252.94.
  3. To note that the sum of all accounts as at 31st January 2024 was £182,411.
  4. To approve the monthly Finance Report.
  5. To note that the bank reconciliation checks as at 31st December 2023 were checked to bank statements and cashbook by Cllr Wade on 13th February 2024.
  6. To note the bank reconciliation checks as at 31st January 2024 were checked to bank statements and cashbook by Cllr Wade on 13th February 2024.
  7. To appoint a councillor to carry out the bank reconciliation checks as at 29th February 2024.
  8. To approve a budget of £1,500 for room hire (code 4823) for all council meetings.
  9. To note that £30,000 has been transferred from the CCLA account to the Co-operative current account to meeting financial obligations to 31st March 2024.

6.   Finance Regulations

To note that no changes are recommended to the Finance Regulations approved 27/02/2023: https://frodsham.gov.uk/wp-content/uploads/2023/08/FTC-Financial-Regulations-2023-2024.pdfhttps://frodsham.gov.uk/wp-content/uploads/2023/08/FTC-Financial-Regulations-2023-2024.pdf

7.   Budget setting timetable

To approve the budget setting timetable provided.

8.   Assets register

To approve the updated assets register.

9.   Risk assessment

  1. To approve the risk assessment.
  2. To note that the Town Clerk recommends no change to the risk management policy approved 23/01/2023: https://frodsham.gov.uk/wp-content/uploads/2023/08/Risk-Management-Policy-2023-2024.pdf

10.Reserves Policy 2024-2025

To note that the Town Clerk recommends no change to the Reserves Policy approved 16/01/2023: https://frodsham.gov.uk/wp-content/uploads/2023/01/Reserves-Policy-2023.01.pdf

11.Absence and Apology Policy

To approve the policy circulated by the Town Clerk.

12.Internal auditor

To appoint JDH Business Services as internal auditor for 2024 to 2027.

13.Terms of reference for Working Groups

  1. To approve the ToR for Promoting Frodsham WG
  2. To approve the ToR for Frodsham Festival WG

14.Promoting Frodsham

  1. To note the report provided by the Frodsham Festival Working Group
  2. To note the report provided by the Promoting Frodsham Working Group
  3. To note and approve the quotation for provision of a branded gazebo
  4. To agree any further actions to be taken

15.Employment Contracts

  1. To note that the Society of Local Council Clerks, together with the National Association of Local Councils have updated the employment contracts in line with current legislation.
  2. To note that the updated employment contracts will be issued to all members of staff.

16.Clerk’s report

To receive any additional report.

17.Date of next meeting – 22nd April 2024

The cut-off date for adding items to the next F&GP agenda is Monday 15th April 2024