Meeting 2
Meeting Pack
Minutes
Agenda
1. Apologies and reasons for absence
To receive apologies and approve reasons for absence from members.
2. Declarations of interest
To note any declarations of interest on items which are on the agenda.
3. PCSO
To note the report from PCSO N Flanagan.
4. Public participation
Members of the public are invited to speak on items which are on the agenda in accordance with FTC
policy on public speaking at meetings.
5. Cheshire West and Chester Councillors
To note the report from Cllr M Garvey and Cllr L Sumner.
6. Approval of minutes
To approve the minutes from the Annual Town Council Meeting held on 19ᵗʰ May 2025
7. Councillor vacancy
To note that: the current casual vacancy was notified to Democratic Services on 26th June 2025; the
vacancy notice was published on 30th June 2025; no election has
been called by Waterside Ward electors; a co-option notice will be published following this
meeting.
8. Finance
(a) To approve the Finance Report for the period 1ˢᵗ June 2025 to 30ᵗʰ June 2025 which includes a
Qtr1 summary report and commentary.(b) To note that the sum of all bank accounts as at 30ᵗʰ June 2025 was £554,935.
(c) To note that Councillor Holman reviewed and signed the bank reconciliation against the bank
statement and cashbook on 22ⁿᵈ July 2025.
(d) To nominate a councillor to check and sign the bank reconciliation reports for month ending
31ˢᵗ July 2025.
(e) To agree to rename budget code 5112 (Promoting Frodsham) to Civic Pride.
9. Budget review
(a) To note that there are no material variances within budget items for the period 1ˢᵗ April 2025
to 30ᵗʰ June 2025 in excess of £100 or 15% of the budget.
10. To receive policy updates from the Town Clerk
(a) To resolve to adopt the Finance Regulations as amended by the Finance & General Purposes
Committee at its meeting held on 30 June 2025. These amendments align with the model regulations
issued by NALC in March 2025 (Section 5.4), reflecting updates required under the Procurement Act
2023 and the Procurement Regulations 2024.
(b) To resolve to adopt the Standing Orders as recommended by the Finance & General Purposes
Committee at its meeting held on 30 June 2025.
(c) To note that the Finance & General Purposes Committee approved the policies on the recording of
meetings under GDPR regulations at its meeting on 30th June 2025, and that these policies have been
published on the website.
(d) To approve the Safeguarding Policy 2025-2026.
11. Green Gates Community Park
(a) To note that the Grounds Maintenance SLA contains provision for rotary mowing, strimming around
trees, play equipment, and street furniture based on 14 scheduled visits. Litter bin emptying, site
inspections, and litter picking is carried out weekly, based on 52 visits per year. There is no
provision for any other maintenance.
(b) To receive a verbal report from the Town Clerk following a site meeting held on 24th July 2025.
The meeting was attended by Chris Shaw (Chief Officer, Northwich Town Council), Cllr Lofts, Cllr Holman, Cllr
Wade, Cllr J Critchley, Cllr D Critchley and J O’Donoghue (Town Clerk). The purpose of the meeting
was to discuss the ongoing maintenance of the play area, beyond routine grass cutting and waste
disposal.
(c) To agree action to be taken.
12. Art installation – Hob Hey Wood
To consider proposal from a local artist to install temporary art works in Hob Hey Wood and note
that the Friends of Hob Hey Wood have no objections.
13. FTC/FYA/FCA lease update
(a) To note that a meeting took place between Frodsham Youth Association and Frodsham Community
Association and that the solicitor representing FYA is progressing any outstanding issues with the
solicitor representing FCA.
(b) To note that a copy of the current insurance document held by FCA has been requested in order
to obtain a comparative quote from Zurich; however, it has not yet been received. FTC’s solicitor
has also requested a copy from FCA’s solicitor, but this has likewise not been provided to date
(23ʳᵈ July 2025).
(c) To consider any action to be taken.
14. Frodsham Solar
(a) To note that the Planning Inspectorate (PINS), acting on behalf of the Secretary of State, has
accepted the Development Consent Order (DCO) Application for Frodsham Solar.
(b) To note that there is an update available on the project’s website: Frodsham-Solar_Pre-
Examination-Project-Update-Newsletter_July-2025.pdf
(c) To note that Until 28 August 2025, the Frodsham Solar team is inviting members of the public
and any interested stakeholders to consider whether they would like to submit a Relevant
Representation to PINS. By submitting a Relevant Representation (a written summary of a person’s
views on the Application), the person (or organisation) will then become an ‘Interested Party’ to
the Examination. Interested Parties will receive ongoing correspondence from PINS on how to get
further involved and have the opportunity to submit detailed written representations and attend and
participate in the Examination hearings.
(d) To note that Members of the public have until 28 August 2025 to register as an Interested Party
and submit their Relevant Representation to PINS, via this link: Frodsham-Solar_Pre- Examination-Project-Update-Newsletter_July-2025.pdf
consenting.planninginspectorate.gov.uk/projects/EN010153/register/register-have-your-say
(e) To agree any action to be taken
15. Governance Review
(a) To note the report provided by the Town Clerk.
(b) To consider requesting a Community Governance Review with the aim of reducing the number of
Town Councillors from 16 to 12, and to note that Cllr Garvey has offered to assist with the process
should the Council decide to proceed.
16. Pubwatch
(a) To receive a report from Cllr Wood.
(b) To agree any action to be taken.
17. Cheshire West & Chester Council Highways Volunteer Scheme
(a) To note the information report provided.
(b) To consider whether to enter into the Scheme and if so (a) appoint a Self-Help Officer and (b)
who will attend an induction and programme of training, including health and safety training.
Cheshire West & Chester Council Highways Volunteer Scheme