MINUTES
Meeting pack
Agenda – Meeting 4 (2025/26)
Minutes and an audio recording will be made available as soon as possible after the meeting.
1. Apologies and reasons for absence
To receive apologies and approve reasons for absence from members[i].
2. Declarations of interest
To note any declarations of interest on items which are on the agenda.
3. PCSO
To note the report from PCSO N Flanagan.
4. Public participation
Members of the public are invited to speak on items which are on the agenda in accordance with FTC policy on public speaking at meetings[ii]
5. Cheshire West and Chester Councillors
To note the report from Cllr M Garvey and Cllr L Sumner.
6. Approval of minutes
(a) To approve the minutes from the Town Council Meeting held on 28/07/2025.
(b) To approve the minutes from the Town Council Meeting held on 1/09/2025.
7. Finance
(a) To approve and sign the Finance Report for the period 1st August 2025 to 31st August 2025.
(b) To note that the sum of all bank accounts as at 31st August 2025 was £494,556.
(c) To note that the August bank reconciliation has been signed against the bank statement and cashbook.
(d) To nominate a councillor to check and sign the bank reconciliation reports for month ending 30th September 2025.
8. To receive policy updates from the Town Clerk
To resolve to adopt the policy on publishing councillor contact information 2025-2028.
Policy on publishing councillor contact information 2025-2028
9. Festive lights
(a) To note that FTC has complied with the requirements of the Procurement Act 2023 by seeking quotations from three suppliers for the provision of replacement festive lighting.
(b) To consider and agree that delegated authority be granted to the Amenities and Planning Committee to appoint the contractor for the provision of festive lighting upgrade 2025.
10. Risk assessment 2025-2026
To approve the risk assessment 2025-2026.
11. Business survey
(a) To note that the business survey (minute ref. 1/09/2025/4), designed to assess the impact of the monthly Artisan Market on existing Frodsham businesses, was deferred to allow councillors to contribute. Three councillors provided input, which has been incorporated into the revised survey.
(b) To approve the revised survey and agree dates for publication.
(c) To note that the survey will be promoted on the Town Council’s website, social media, and through the Frodsham Business Network and Pub Watch. It will be available to complete online via the Town Council’s website, with hard copies provided on request.
12. Office move
(a) To note the updated report which includes 44 Main Street, Frodsham.
(b) To agree action to be taken.
13. FTC/FYA/FCA lease update
(a) To note the report provided by the Town Clerk and agree any action to be taken.
(b) To consider whether Frodsham Town Council should determine a date by which the new lease agreement must be completed, and to note that if the new lease is not completed and approved by that date, the Council resolve to retain the existing lease, which remains valid for 99 years from 1968.
14. Governance Review
(a) To note the updated report provided by the Town Clerk.
(b) To consider a special motion received in accordance with Standing Order 7(a) (Previous Resolutions), supported by written notice from three councillors (per Standing Order 9), seeking to reverse the resolution of Council made on 28/07/2025 minute reference 28/07/2025/16b and request a Governance Review.
15. Volunteer recruitment
(a) To receive a verbal report from Cllr Moorcroft following the recruitment event held on 20/09/2025.
(b) To agree any action to be taken.
16. Police & Crime Commissioners Meeting
To appoint a representative, in addition to Cllr Hayes (appointed representative to the PCC), to attend the Police and Crime Commissioner Borough, Town and Parish Council meeting on Tuesday 7th October 2025, 18:00–19:30, at Cheshire Police HQ, Winsford.
17. Connections Locality Meeting (CWAC)
To agree additional representation, alongside Cllr Wood, at the meeting on Tuesday 14 October 2025 at 5:30pm at Forest Hills Hotel, Overton Drive, Frodsham, WA6 6HH, hosted by Del Curtis (Chief Executive), Amanda Perraton (Executive Director of Children and Families), and Vanessa Whiting (Director of Governance).
18. Castle Park House
(a) To consider the purchase of a plaque, discovered in a property in Kent, which was originally presented in 1878 to a trustee of Castle Park House following a court case, and to note the recommendation of Frodsham & District History Society that it be acquired for inclusion in the Castle Park House archives.
(b) To note that FTC has received correspondence from Frodsham & District History Society regarding their enquiry to the National Archives about the court case between the executors of Henry Berry’s will. (Henry Berry was the father of Mrs Mary Wright and grandfather of the Wright children, the last residents and owners of Castle Park).
(c) To consider covering the cost of up to £109.85 for National Archives documents on the Henry Berry court case, as requested by Frodsham & District History Society, with an order deadline of 2 October 2025.
19. Co-option
(a) To note there is 1 applicant for the Overton & Five Crosses Ward.
(b) To consider co-opting the applicant for the Overton & Five Crosses Ward.
20. Exclusion of press and public
(a) To consider that, in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted[iii].
(b) To receive an updated confidential market report reference WM/17/09/2025 (i) and agree actions to be taken (ii).
(c) To receive a confidential land report and agree actions to be taken.
21. Close of Meeting
[i] https://frodsham.gov.uk/wp-content/uploads/2024/02/Absence-Apologies-Policy-2024.pdf
[ii] https://frodsham.gov.uk/wp-content/uploads/2023/10/Public-speaking-at-meetings-2023.pdf
[iii] https://www.legislation.gov.uk/ukpga/Eliz2/8-9/67/section/1