Agenda Meeting 2
1. Apologies for absence
To approve apologies for absence
2. Declarations of interest
To note any declarations of interest.
3. Public Open Forum
To invite members of the public to speak on items on the agenda.
4. Schedule of meetings
To note and approve the revised schedule of meetings submitted by the Clerk, following the identification of clashes in the original schedule and the omission of the office closure during the Christmas break.
5. Proposed changes to committee structure
(a) To note that Cllr J Critchley has proposed changes to the Council’s committee structure, specifically:
- the disbandment of the Finance & General Purposes Committee; and
- the establishment of the Staffing Committee as a standing committee of the Council rather than as a sub-committee of the Finance & General Purposes
(b) Members are requested to consider the attached report regarding the proposal to disband the Finance & General Purposes Committee and transfer its responsibilities to bi-monthly Full Council meetings and note that the report concludes that the Finance & General Purposes Committee should be retained due to its important role in financial oversight, governance, staffing matters, audit assurance, operational decision-making, and organisational resilience.
(c) To agree action to be taken.
6. Committee terms of reference
(a) To consider the revised terms of reference for the Events Committee.
(b) To consider the revised terms of reference for the Amenities & Planning Committee.
(c) To consider the terms of reference for the Finance & General Purposes Committee (this item may not be required depending on the outcome of agenda item 5b).
7. Appointment to committees
(a) To note that a number of members were unable to attend the Annual Town Council meeting and may wish to join some of the Committees as follows:
(b) To appoint additional members to the Amenities & Planning Committee (currently Cllrs J Critchley, D Critchley, Drapeur, Hayes, Holman, Hook, Lofts, Neild, Wade and Wood).
(c) To appoint additional members to the Events Committee (currently Cllrs J Critchley, Hayes, Hook, Lofts, Moorcroft, Wade and Wood).
(d) To appoint additional members to the Finance & General Purposes Committee (currently Cllrs J Critchley, Hayes, Hook, Moorcroft and Wood).
(e) To appoint additional members to the Staffing Committee (currently Cllrs J Critchley, Hayes, Nield and Wood).
8. Appointment of representatives & delegates to external organisations
(a) Find it in Frodsham (Cllrs Hayes and Lofts have indicated that they wish to represent Frodsham Town Council on this group).
(b) Frodsham Business Network (Cllrs Hayes and Lofts have indicated that they wish to represent Frodsham Town Council on this group).
9. Exercise of public rights
To note the period for the Exercise of Public Rights and the publication of the unaudited Annual Governance and Accountability Return will commence on Wednesday 3 June and conclude on Tuesday 14 July 2026 and that the public notice will be published on Tuesday 2nd June 2026.
10.Staffing
(a) To approve the delegation of authority to the Town Clerk to commence the recruitment process for the appointment of an Administration Officer, for 15–20 hours per week, on the salary scale SCP 13–17 (FTE £28,163 at SCP 13).
(b) To agree membership of the interview panel.
(c) To note that Cllr Hayes has carried out the Town Clerk’s Annual Appraisal covering the period 1st April 2024 to 31st March 2026 and recommends 1 spinal point for the period 1st April 2024 to 31st March 2025 and 1 spinal point for the period 1st April 2025 to 31st March 2026.
(d) To approve the recommendations from Cllr Hayes following the Town Clerk’s Appraisal (and in accordance with the contractual terms).
11.Close of meeting