Agenda – Annual Meeting – Meeting 1 (2017/18)
AGM Minutes 22.05.17 (1)
[ftctable]
| No | Item |
| 1 | Election of Chairman |
| 1.1 | To elect the Chairman to serve until the Annual Meeting of the Council in May 2018 |
| 1.2 | To receive the Declaration of Acceptance of Office of the Chairman |
| 2 | Election of Vice Chairman |
| 2.1 | To elect the Vice Chairman to serve until the Annual Meeting of the Council in May 2018 |
| 2.2 | To receive the Declaration of Acceptance of Office of the Vice Chairman |
| 3 | Investiture of the Mayor of Frodsham |
| 3.1 | To confirm the appointment and invest the Mayor of Frodsham to serve until the Annual Meeting of the Council in May 2018 |
| 3.2 | To receive the Declaration of Acceptance of Office of the Mayor of Frodsham |
| 4 | Investiture of the Deputy Mayor of Frodsham |
| 4.1 | To confirm the appointment and invest the Deputy Mayor of Frodsham to serve until the Annual Meeting of the Council in May 2018 |
| 4.2 | To receive the Declaration of Acceptance of Office of the Deputy Mayor of Frodsham |
| 5 | Apologies for Absence
To note & accept any apologies |
| 6 | Minutes of Meeting 17 on 24 April 2017 & Committees
To be dealt with at meeting 2, to be held immediately after this meeting. |
| 7 | Declarations of Interest
To note any declarations of interest. |
| 8 | Committee & Sub-committee Terms of Reference
To agree the Terms of Reference for: |
| 8.1 | Policy & Process |
| 8.2 | Community |
| 8.3 | Cemetery |
| 8.4 | Environment |
| 8.5 | Planning |
| 8.6 | Finance Scrutiny Sub-committee |
| 9 | Appointment of Committees, Sub-Committees & Working Groups
To agree Councillor membership of each of the Committees as detailed in Committee Membership chart to serve until the Annual Meeting of the Council in May 2018. The Chairman & Vice-Chairman will be ‘ex-officio members’ of each Committee. |
| 10 | Standing Orders, Executive Powers & Financial Regulations |
| 10.1 | To note the Standing Orders were reviewed and adopted on 27 February 2017. |
| 10.2 | To note that the Methodology for the Effective Execution of Executive Powers for Budget Holding Committees will be reviewed at the next Finance Scrutiny Sub-committee on 30 May 2017. |
| 10.3 | To note that the Financial Regulations will be reviewed at the next Finance Scrutiny Sub-committee on 30 May 2017. |
| 11 | Appointment of Representatives & Delegates to External Organisations
To appoint members of the Council to each of the organisations listed on the External Organisations Chart to serve until the Annual Meeting of the Council in May 2018 |
| 12 | Appointment of Internal Auditor
To agree to appoint JDH Business Services Ltd to carry out the internal audit during 2017-18. |
| 13 | Bank Account Signatories
To confirm the existing signatories for Co-operative and Bank of Scotland accounts will continue for 2017-18. |
| 14 | Review of Fees & Charges |
| 14.1 | To agree the following charges for 2017-18 should be reviewed at the Finance Scrutiny Sub-committee on 30 May 2017:
Allotments Cemetery Fees Room Rental (Castle Park) Playing fields/Land Rental Photocopying |
| 14.2 | To agree that the Publication Scheme should be reviewed at the Finance Scrutiny Sub-committee on 30 May 2017. |
| 15 | Insurance Cover in respect of all insured risks
To note that Insurance Cover for a further 2 years with our current Insurance Company is in place @ £2,018.59 +VAT in 2017-18. |
| 16 | Assets
To note the Management of Assets Policy and Asset Register were reviewed and adopted on 24 April 2017. |
| 17 | Complaints Procedure
To note the Complaints Procedure was reviewed and adopted on 26 September 2016. |
| 18 | Freedom of Information & Data Protection
To agree that handling requests made under the Freedom of Information Act 2000 and the Data Protection Act 1998 should be reviewed at the Policy & Process Committee on 12 June 2017. |
| 19 | Press/Media
To agree that the Dealing with the Press/Media Policy should be reviewed at the Policy & Process Committee on 12 June 2017. |
| 20 | Council/Staff Subscriptions to other Bodies
To note the list of council/staff subscription for 2017-18 were agreed at P&P on 15 March and noted at council on 27 March 2017. |
| 21 | Diary of Meetings: 2017-18
To agree diary of meetings for a year. Proposed dates based on 4 th Monday (except where indicated) in each month: 2017 22 May (Annual Meeting) 22 May (Meeting 2) 24 July 25 September 27 November 2018 8 January (Budget Meeting) 22 January 26 March 21 May – Annual Meeting + FTC Meeting 2
NB: Council decided on 24 April 2017 to reduce the number of council meetings by meeting once every 2 months but with the option to call additional meetings if needed. |