Agenda – Meeting 1 (2025/26)
Minutes and an audio recording will be made available as soon as possible after the meeting.
1. Election of Chair to serve until the Annual Town Council Meeting in May 2026
2. Election of a Vice Chair to serve until the Annual Town Council Meeting in May 2026
3. Apologies for absence
To receive apologies and reasons for absence from members.
4. Declarations of interest
To receive declarations of interest from members of the committee on items on the agenda.
5. Public participation
Members of the public are invited to address the meeting on agenda items in accordance with FTC policy on public speaking at meetings: https://frodsham.gov.uk/policies-procedures
6. Minutes from the meeting held on 1st April 2025
To approve and sign the minutes as a true and accurate record.
7. Review of VE Day 80 Celebrations
To review the VE Day 80 Celebrations.
8. Approval of VE Day Expense items
To approve the provided Expense items.
9. Review of the Freedom of Frodsham Award
To review the Freedom of Frodsham Award.
10. Approval of the Freedom of Frodsham expense items
To retrospectively approve the gift voucher purchased from Next Door for £250.00.
11. Update of the Food & Drink Festival
To receive an update of preparations for the Food and Drink Festival taking place on 14th June 2025.
12. Food & Drink Festival budget
(a) To note the budget for the Food & Drink Festival to be held on 14th June 2025 is £3,000.
(b) To consider whether to make a virement from the Frodsham Festival Event Budget (£30,000), due to be held in August 2025, to the Food & Drink Festival.
13. Food & Drink Festival expenses
(a) To note that 2 quotes have been received for the hire of a marquee: Quote A £1,014.00 and Quote B £1,399.00
(b) To note that the marquee supplier will need to have public liability insurance for a minimum of £10,000,000 and provide a risk assessment including: the maximum wind loadings of all demountable structures; detailed actions to be taken when wind speeds are at or near maximum. This is to comply with Cheshire West and Chester Council’s requirements as landowner.
(c) To note that a quotation has been received for hire of a PA system in the sum of £85.00.
(d) To note that an indicative quote of £635 has been received for provision of portable toilets including 5 portaloos and 1 accessible toilet.
(e) To note that a quote for 20 barriers has been requested from Blue Arrow Traffic Management.
(f) To note that various organisations have been asked to quote for waste management services at the event.
(g) To agree actions to be taken.
14. Confirmation of Food & Drink Festival demonstration programme
To confirm the Food & Drink Festival demonstration programme.
15. Rotary Community Event
To receive an update
16. Frodsham Festival 2025
(a) To note that the Town Clerk has advised there is insufficient time to organise a major Frodsham Festival for August 2025. Accordingly, it is recommended that the committee begin planning for a festival in August 2026. The existing budget allocation of £30,000 can be earmarked within the 2026–2027 budget, allowing the Council adequate time to deliver a well-planned, successful, and memorable event for the town.
(b) To agree action to be taken.
17. Committee Clerk’s report
To receive any additional report from the Committee Clerk.
18. Date of next meeting
1st July 2025