Events Committee

Event Details

Agenda – Meeting 1 (2021/22)

Events Committee Agenda 06-07-2021

1. Events Minutes 06-07-2021

1.    To appoint a Chair

2.    To appoint a Vice Chair

3.    Apologies for absence

To receive apologies and consider acceptance.

4.    Declarations of interest

To note any declarations of interest.

5.    Minutes of Meeting 10 held on 9th March 2021

To agree and sign the minutes as a true record.

5. Events Minutes 09-03-21

6.    Opportunity for public to speak

Members of the public are invited to address Cllrs on items which are on the agenda.

7.    Committee terms of reference

To approve the terms of reference for the Events Committee for approval by Full Council at the next meeting to be held on 26th July 2021.

7. Events Committee ToR (v01)

8.    Festival of Walks Working Group

To note the reports from the working group meetings held on 26/03/2021, 23/04/2021, 29/04/2021 & 4/06/2021.

8. FFOW Notes 26.03.21

8. FFOW Notes 23.04.21

8. FFOW Notes 29.04.21

8. FFOW Notes 04.06.21

9.    Post-Covid event

To consider whether to proceed with a post-covid event.

10.Frodsham Library

To approve the request for funding of £200 towards the Summer Reading Challenge.

11.Remembrance Day

To consider arrangements for Remembrance Day 2021.

12.The Queen’s Platinum Jubilee Beacons – 2nd June 2022

To note information received and action to be taken

12. Press Release – The Queen’s Platinum Jubilee Central Weekend

12. QPJB letter to councils

12. The Queen’s Platinum Jubilee Beacons Guide

13.New Year’s Eve firework display

To consider whether to hold a firework display on New Year’s Eve.

14.Frodsham and Helsby Charity Motor Show (Round Table)

  1. To note that the show was due to be held on 18th July 2021 and has now been rescheduled for Sunday 19th September from 10am to 4pm
  2. To approve use of the Community Field for the event

14. Motor Show flyer 2021

15.Halloween Event

To consider whether to hold a Halloween Event.

16.Firework Display 6th November 2021 (Rotary)

To note that the event is scheduled for 6th November 2021 and to approve use of the Community Field for the event.

16. Rotary RA

17.Christmas 2021

  1. To note that the Christmas lights in 4 of the wrapped trees are in need of repair/replacement at a cost of approximately £10,000 and agree action to be taken
  2. To confirm arrangements for provision of a Christmas tree
  3. To note that the catenary wires require testing and bulbs replacing
  4. To consider giving delegated authority to the Clerk, in conjunction with the Chair, to authorise expenditure on behalf of the Christmas Festival Organising Independent Committee, up to a limit of £1,000 per item

17. Frodsham Christmas Festival Organising Committee – Constitution v0.3

18.Frodsham Christmas Festival Organising Independent Committee

  1. To receive an update from members of the independent committee
  2. To approve the constitution for the independent committee
  3. To agree action to be taken and budget

19.Fields in Trust

  1. To note that Fields in Trust have supplied commemorative plaques for each of the sites registered which need to be erected: Park Lane play area; Churchfields play area; Hob Hey Wood; Community Centre; Red Lion Bowling Club.

  1. To agree action to be taken

20.Frodsham Festival in the Park – Sunday 29th August 2021

  1. To note the date of the event in Castle Park and Castle Park Arts Centre – organised by Rotary
  2. To note that the annual downhill run, beginning at the War Memorial and ending in Castle Park will take place on the same date – organised by Frodsham Community Association
  3. To agree any action to be taken

21.Clerk’s Items

To receive any urgent items from the Clerk and agree any actions to be taken.

22.Date of Next Meeting

Tuesday 7th September 2021