Agenda – Meeting 1 (2018/19)
Policy & Process Committee Agenda 25.06.18 (1)
Policy & Process Committee Minutes 25.06.18 (1)
[ftctable]| No | Item |
| 1 | Appointment of Chair
To elect the Chair to serve until May 2019. |
| 2 | Appointment of Deputy Chair
To elect the Deputy Chair to serve until May 2019. |
| 3 | Apologies for Absence – To note |
| 4 | Declarations of Interest – To note |
| 5 | Minutes of Meeting 8 – 24 April
To agree as true and accurate record. |
| 6 | Requests from the public to speak |
| 7 | Staffing Sub-committee
To note the minutes of the meeting held on 19 June, the decisions taken and any recommendations. |
| 8 | Website
To note the Communications Report. |
| 9 | Financial Regulations
To review the Financial Regulations, agreed any changes and recommend them to council. |
| 10 | Executive Powers
To review the Methodology for the Effective Execution of Executive Powers for Budget Holding Committees, agreed any changes and recommend them to council. |
| 11 | Charges
To review the following charges:
Any changes to be recommended to council. |
| 12 | Publication Scheme
To review the Publication Scheme, agreed any changes and recommend them to council. |
| 13 | Complaints Procedure
To review the Complaints Procedure, agreed any changes and recommend them to council. |
| 14 | Freedom of Information & Data Protection
To review how requests made under the Freedom of Information Act, the Data Protection Act and GDPR are handled, agreed any changes and recommend them to council. |
| 15 | Press/Media |
| 15.1 | To review the Dealing with the Press/Media Policy, agree any changes and recommend them to council. |
| 15.2 | To discuss our commitment to disseminating information to non-IT residents and agree actions. |
| 16 | GDPR Privacy Notices & Consent Form |
| 16.1 | To approve the General Privacy Notice. |
| 16.2 | To approve the Staff & Councillor Privacy Notice. |
| 16.3 | To approve the Consent Form. |
| 17 | Arnold-Baker on Local Council Administration
To agree to purchase the new 11th edition of this publication, which is a complete statement of the law relating to parish and community councils, in print and eBook format at a cost of £104 after NALC member discount). |
| 18 | Schedule of Meetings |
| 18.1 | To reschedule the P&P Committee meeting planned for 27 August 2018, as this is a bank holiday, and to cancel the planned Environment and Events Committee meetings planned for 7 and 14 May 2019 respectively, since these fall after the Town Council elections on 2 May and before the Annual Meeting of the Council on 20 May 2019. |
| 18.2 | To consider whether to go ahead with the planned meetings of Cemetery Committee on 29 March 2019 and Community and P&P committees on 9 and 15 April 2019, as these fall within the pre-election period (starting on 26 March 2019) when specific restrictions on communications and some other activities are in place. |
| 19 | Grants Panel
To set up the Grants Panel and to agree the timetable for decision making. |
| 20 | Regalia
To examine the current regalia and agree actions. |
| 21 | Finance Queries |
| 21.1 | To discuss finance queries raised by Cllr Lord F Pennington and agree any actions. |
| 21.2 | To discuss uncleared cheques and agree actions. |
| 21.3 | To discuss the need to vire between budget heads to cover the addition £2000 given to FYA and agree to make recommendations to council. |
| 22 | WW1 Poppy Cascade Memento
To discuss and agree to accept a framed memento of the Poppy Cascade. |
| 23 | Castle Park House Update
To discuss the current situation, any updates and agree any actions. |
| 23.1 | To receive a verbal update. |
| 23.2 | To discuss the wedding license renewal @ £582+VAT plus advertising costs approximately £500+VAT and agree actions. |
| 24 | Town Meeting
To agree the agenda for the Town Meeting to be held on Saturday 7 July and agree any actions. |
| 25 | Annual Report
To receive an update on the development of the Annual Report and agree any actions. |
| 26 | Clerk’s Items
To note any information items. |
| 27 | Date of next meeting
Monday 27 August 2018 |
| PART B | |
| 28 | Frodsham Community Association Lease
To discuss the advice from the solicitor and agree actions. |