Agenda – Meeting 1 (2018/19)
|1||Appointment of Chair
To elect the Chair to serve until May 2019.
|2||Appointment of Deputy Chair
To elect the Deputy Chair to serve until May 2019.
|3||Apologies for Absence – To note|
|4||Declarations of Interest – To note|
|5||Minutes of Meeting 8 – 24 April
To agree as true and accurate record.
|6||Requests from the public to speak|
To note the minutes of the meeting held on 19 June, the decisions taken and any recommendations.
To note the Communications Report.
To review the Financial Regulations, agreed any changes and recommend them to council.
To review the Methodology for the Effective Execution of Executive Powers for Budget Holding Committees, agreed any changes and recommend them to council.
To review the following charges:
Any changes to be recommended to council.
To review the Publication Scheme, agreed any changes and recommend them to council.
To review the Complaints Procedure, agreed any changes and recommend them to council.
|14||Freedom of Information & Data Protection
To review how requests made under the Freedom of Information Act, the Data Protection Act and GDPR are handled, agreed any changes and recommend them to council.
|15.1||To review the Dealing with the Press/Media Policy, agree any changes and recommend them to council.|
|15.2||To discuss our commitment to disseminating information to non-IT residents and agree actions.|
|16||GDPR Privacy Notices & Consent Form|
|16.1||To approve the General Privacy Notice.|
|16.2||To approve the Staff & Councillor Privacy Notice.|
|16.3||To approve the Consent Form.|
|17||Arnold-Baker on Local Council Administration
To agree to purchase the new 11th edition of this publication, which is a complete statement of the law relating to parish and community councils, in print and eBook format at a cost of £104 after NALC member discount).
|18||Schedule of Meetings|
|18.1||To reschedule the P&P Committee meeting planned for 27 August 2018, as this is a bank holiday, and to cancel the planned Environment and Events Committee meetings planned for 7 and 14 May 2019 respectively, since these fall after the Town Council elections on 2 May and before the Annual Meeting of the Council on 20 May 2019.|
|18.2||To consider whether to go ahead with the planned meetings of Cemetery Committee on 29 March 2019 and Community and P&P committees on 9 and 15 April 2019, as these fall within the pre-election period (starting on 26 March 2019) when specific restrictions on communications and some other activities are in place.|
To set up the Grants Panel and to agree the timetable for decision making.
To examine the current regalia and agree actions.
|21.1||To discuss finance queries raised by Cllr Lord F Pennington and agree any actions.|
|21.2||To discuss uncleared cheques and agree actions.|
|21.3||To discuss the need to vire between budget heads to cover the addition £2000 given to FYA and agree to make recommendations to council.|
|22||WW1 Poppy Cascade Memento
To discuss and agree to accept a framed memento of the Poppy Cascade.
|23||Castle Park House Update
To discuss the current situation, any updates and agree any actions.
|23.1||To receive a verbal update.|
|23.2||To discuss the wedding license renewal @ £582+VAT plus advertising costs approximately £500+VAT and agree actions.|
To agree the agenda for the Town Meeting to be held on Saturday 7 July and agree any actions.
To receive an update on the development of the Annual Report and agree any actions.
To note any information items.
|27||Date of next meeting
Monday 27 August 2018
|28||Frodsham Community Association Lease
To discuss the advice from the solicitor and agree actions.