Minutes 19-05-2025
Meeting Pack (including all meeting documents)
Agenda – Meeting 1 (2025/26)
1. Election of Chair
(a)To elect the Chair to serve until the Annual Meeting of the Council in May 2026
(b)To receive the Declaration of Acceptance of Office from the elected Chair
2. Election of Vice Chair
(a)To elect the Vice Chair to serve until the Annual Meeting of the Council in May 2026
(b)To receive the Declaration of Acceptance of Office from the elected Vice Chair
3. Apologies for absence
To approve apologies for absence
4. Public Open Forum
To invite members of the public to speak on items on the agenda.
5. Cheshire West & Chester Councillors
To receive a report (this was not available at the time of publication of the agenda)
6. Chair report 2024-2025
To receive a report from Cllr Hayes together with reflections for the future.
7. Councillor resignation
(a)To note the resignation of Cllr Sumner.
(b)To note that the vacancy notice will be issued shortly and CWAC Electoral Services have been informed.
8. Annual finance report
To receive the report from J O’Donoghue (Town Clerk & RFO)
9. Declarations of interest
To note any declarations of interest.
10.Requests from the public to speak
Members of the public are invited to speak on items which are on the agenda.
11.Schedule of meetings
To approve the schedule of meetings provided by the Clerk.
12. Appointment to committees
(a)To appoint members to the Amenities & Planning Committee
(b)To appoint members to the Events Committee
(c)To appoint members to the Finance & General Purposes Committee
(d)To appoint members to the Staffing Committee
13. Appointment of representatives & delegates to external organisations
(a)Red Lion Bowling Club
(b)Protos (Ince Marshes Air Quality Forum)
(c)Castle Park Trust
(d)Liverpool Airport Consultative Committee
(e)Cheshire Association of Local Councils
(f)North Cheshire Rail Users Group
(g)Wind Farm Community Liaison Committee
(h)Frodsham Youth Association
(i)Weaver Navigation Society
(j)Weaver & Sandstone Cycle Forum
(k)PCC Parish & Town Council Meetings
(l)Brio Future Offer
14. Year end internal audit 2024-2025
(a)To note the year end internal audit report completed by JDH Business Services and included in the meeting pack.
(b)To note that the only issue identified in the report is that all contracts with a value over £5,000 must be published on the Council’s website and that this has been actioned.
(c)To note that JDH Business Services has signed the annual internal audit report
15. Annual Governance and Accountability Return 2024-2025 (AGAR)
(a)To approve and sign Section 1 Annual Governance Statement 2024/2025
(b)To approve and sign Section 2 Accounting Statement 2024/2025 which has been signed by the Clerk prior to the meeting
16. Exercise of public rights
To agree that the period for the Exercise of Public Rights and the publication of the unaudited Annual Governance and Accountability Return will commence on Tuesday, 3rd June 2025, and end on Monday, 14th July 2025.
17. Meeting minutes
To approve the minutes from the meeting held 24th March 2025
18. Accounts
(a)To note that the precept of £301,646 was received on 7th April 2025.
(b)To note that £290,000 was transferred from the Co-op Community account to the CCLA account on 14th April 2025.
(c)To note that the balance on the Co-op Community account on 30th April 2025 was £28,599.08
(d)To note that the balance on the CCLA account on 30th April 2025 was £559,427.31
(e)To approve and sign Month 12 (2024-2025) finance report: https://frodsham.gov.uk/wp-content/uploads/2025/04/Finance-Report-31-03-2025.pdf
(f)To approve and sign Month 1 (2025-2026) finance report included in the meeting pack.
(g)To approve a councillor to check April/May 2025 bank statements against April/May 2025 bank reconciliation reports on a date to be agreed in June 2025.
(h)To approve the following monthly direct debits for the 2025-26 financial year
Organisation Purpose Amount (GBP) PENINSULA BUSINESS HR SLA £ 149.50 CHESHIRE WEST FUND CPH Office rent £ 510.00 TELECOMS (Prism) Office phone/broadband variable CHESHIRE WEST CPH Office rates £ 132.00 PRISM BUSINESS DEV IT SLA £ 646.58 BAGNALL & MORRIS Cemetery waste £ 162.90 BRITISH GAS Cemetery electricity £ 23.59 HM LAND REGISTRY Land searches variable
(i)To approve the following subscriptions for the 2025-26 financial year Subscriptions Amount
ChALC affiliation fee £ 1,592.00 Annual subscription £ 141.60SLCC Membership fee £ 383.00
NABMA annual subs£ 384.00 ICO Annual fee £ 35.00 Cheshire Community Action £ 100.00 Frodsham Community Association £ 15.00 Allotment Society £ 55.00 ICCM £ 100.00
19. PCSO report
To note the report from PCSO N Flanagan who is unable to attend the meeting and has sent his apologies.
20. Christmas Voucher Scheme
To note the report provided.
21. Lease – Frodsham Town Council/Frodsham Youth Association/Frodsham Community Association
(a)To note the report provided by the Clerk
(b)To agree actions to be taken as recommended in the report by FTC’s solicitor
22. Frodsham News
(a)To note the matters raised in Issue 2 of Frodsham News, which is published by an independent group and partially supported by grant funding from Frodsham Town Council.
(b)To consider the Clerk’s offer to provide a regular article on behalf of Frodsham Town Council, in order to help prevent the publication of inaccurate information relating to the Council.
23. Close of meeting