A civility & Respect Pledge Council

RESCHEDULED: Amenities Committee

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Event Details

  • Date:

Agenda – Meeting 9 (2019/21)

NOTE: THIS MEETING HAS BEEN RESCHEDULED ITS ORIGINAL DATE, WHICH FELL WITHIN THE PERIOD OF NATIONAL MOURNING AFTER THE DEATH OF PRINCE PHILIP, DUKE OF EDINBURGH

This meeting was held in accordance with Local Authorities and Police & Crime Panels (Coronavirus) (Flexibility of Local Authority and Crime Panels Meeting) (England and Wales) Regulations 2020.
Members of the public were invited to join the meeting via Zoom.

Amenities Committee Agenda April-19-2021

Amenities Committee Minutes April-19-2021

Audio recording

Video recording

118       Apologies for absence

To receive apologies.

119       Declarations of interest

To note any declarations of interest on items which are on the agenda.

120       Requests from the public to speak

Members of the public are invited to speak on items which are on the agenda in accordance with FTC policy on public speaking at meetings:  https://frodsham.gov.uk/policies-procedures/

121       Replacement trees

To consider a request from Tom Blundell to replace 7 trees in Churchfields, 3 in Hob Hey Wood and 14 in Ship Street orchards. The estimated cost is £12 per tree and £3 per stake.

122       Hob Hey Wood

  1. To note report from Mark O’Sullivan. (Appendix A)122. Appendix A
  2. To consider a request from Camp Curiosity www.campcuriosity.co.uk for use of the woods for ad-hoc events.

123       Memorial Hill

  1. To note continuing issues in relation to the parking area at the entrance to the memorial field and the impact on residents.
  2. To agree action to be taken.

124      Approval of minutes

  1. To approve the minutes of the meeting held 9th February 2021.
    124a. Amenities Minutes 9-02-2021
  2. To approve the minutes of the extraordinary meeting held 17th March 2021.
    124b. EO Amenities Minutes March 2021

125       Amenities Committee year end accounts

125. Accounts to 31-03-2021

  1. To note that the total budget for 2020-2021 was £67,630 and total expenditure was £36,747.
  2. To note that £2,930 was spent on additional grounds maintenance works during the year as follows: fallen branches (Ship Street); strimming Manley Road Copse and installation of nurse on Frodsham Hill; graffiti removal on Churchfields play area; inspection of trees prior to installation of Xmas lights, replacement hanging basket brackets and light repairs; strimming Marshlands; repair of Xmas tree socket and removal of bollard; clearance of Manley Road Copse.
    125b. 4813 Additional maintenance
  3. To approve the accounts for recommendation to Full Council.

126       Community Infrastructure Levy

  1. To note FTC has received £2,358.32 from the Community Infrastructure Levy administered by CWAC.

127       Ship Street Options Appraisal

  1. To receive a report from Cllr Hayes & Cllr Wade.
  2. To consider actions to be taken and recommendations to be made to Full Council.

128       Memorial Path/Benches Working Group

  1. To receive a report from Cllr Griffiths.
    128a. Bench Minutes
  2. To consider actions to be taken.

129       Manley Road Copse – Maintenance

  1. To note that initial clearance works have taken place as follows: hedge cut both sides & top; bamboo rooting from neighbouring property uprooted within copse; all bramble and unwanted vegetation is brushcut to ground level toenable sight of the land prior to further (chemical) action if instructed; unsightly or damaged small trees removed or tended; ivy removed from taller trees to enable inspection and aesthetics; litter removed; all chip spread on existing footpaths; timber from trees stacked into habitat piles to assist theenvironment; clearance of footpath underneath hedge to widen for pedestrians; branches extruding from copse into neighbouring property have been shortened or removed.
  2. To note the invoice in the sum of £800 has been approved for works outlined above.
  3. To note outstanding work to be carried out; ivy removal from rear fence; brushcut bramble again; apply more chip to internal footpaths as required.
  4. To agree further action to be taken.

130       Standing Orders

To suspend Standing Orders to allow a report from Frodsham WI.

131       Frodsham WI

  1. To receive a report from Frodsham WI regarding future maintenance of Manley Road Copse.
  2. To agree further action to be taken.

132       Standing Orders

To reinstate Standing Orders.

133       Play areas

  1. To note that Cllr H Hayes and Cllr C Ashton considered the items identified from operational inspections (carried out by NTC) and visited each of the play areas following the Amenities Committee Meeting held on 17th March 2021 to inspect works identified and determine necessity to carry out works recommended.
  2. To note that NTC has been instructed to: replace the broken bench slats and weed the area beneath the swings on Churchfields; infill trip hazard at entrance to Park Lane play area with tarmac following instruction by Cllr Griffiths (Chair).
  3. To note that 1 quote has been received for replacement of the closing mechanism for the gate (previously reported) at Park Lane play area in the sum of £480.00. The quote was sourced from an independent fabricator who has carried out works to gates at Castle Park House and Grounds.
  4. To note the play area inspections carried out by Northwich Town Council on 16th March 2021.
  5. To note that the remaining cradle swing on Churchfields is showing signs of wear.
  6. To consider a quotation for missing cradle swing on Churchfields in the sum of £332.10 (Playdale BS EN 1176) which includes installation cost of £48.00.
  7. To consider concerns expressed by Cllr Critchley (Lakes Ward Councillor) with regard to use of Townfield Lane children’s play area for adult Zumba classes now that larger class sizes are permitted.

134       Play area inspections

134a. Churchfields (2021-03-16 08-52)

134a. Park Lane (2021-03-16 10-29)

134a. Top Road (2021-03-16 08-11)

134a. Townfield Lane (2021-03-16 12-45)

  1. To note the play area inspections carried out by Northwich Town Council on 16th March 2021 and circulated to members of the Committee.
  2. To agree actions to be taken following consideration of the reports.
  3. To note RoSPA Annual Inspection date.

135       Current Grounds Maintenance

  1. To note increase in grounds maintenance charges from April 2021 to July 2021 for works carried out by Lowther Forestry Group Ltd under 2020 SLA.
  2. To agree action to be taken.

136       Grounds Maintenance SLA 2021-2022

136. SLA V1.xlxs

    1. To receive a report/recommendation from Cllr Hayes and agree action.
    2. To consider/approve draft SLA.
    3. To consider/approve process for tender.

136c. SLA Draft Tender Brief136c. SLA Draft Submission Form

137       Groundsman

  1. To receive a report from Cllr Griffiths with regards to employing a groundsman.
  2. To agree action to be taken.

138       Amenities Committee Meetings

To note future meeting dates.

2021-2022 MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY
AMENITIES  2nd Tuesday @ 7pm
Alternates between 7pm & 4pm		 8th
4pm		 13th
7pm		 10th
4pm		 14th
7pm		 12th
4pm		 9th
7pm		 14th
4pm		 11th
7pm		 8th
4pm		 8th
7pm		 12th
4pm		 10th
7pm

139       Clerk’s report

To receive Clerk’s report.

140       Close of meeting